Real Estate Operations Coordinator

October 14

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Pavago

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Recruitment • B2B • HR Tech

Pavago is a company specializing in offshore recruitment, offering comprehensive solutions to secure top global talent for operations, sales, marketing, and more at significantly reduced costs. Pavago provides an all-in-one service that includes talent acquisition, hiring, onboarding, payroll management, and compliance assurance. With a focus on sourcing the top 1% of offshore talent, Pavago simplifies the recruitment process through a proven five-step method that ensures cultural and skill fit. Catering to small and medium-sized businesses, Pavago is a partner in operational and administrative functions, allowing businesses to focus on growth while benefiting from dedicated support and ongoing training packages.

2 - 10 employees

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Respond to daily tenant inquiries (rent, lease terms, maintenance). • Track and log all communications in property management software. • Send reminders for rent due dates, renewals, or compliance notices. • Draft, review, and process new lease agreements and renewals via DocuSign or Dotloop. • Maintain complete, compliant tenant files (applications, identification, agreements, inspection reports). • Support property marketing by posting and updating listings on Zillow, Apartments.com, and MLS feeds. • Update and maintain records in systems such as Yardi, AppFolio, or Buildium. • Track rent collections, delinquencies, and late fees. • Generate and reconcile reports (rent rolls, delinquency reports, occupancy trackers). • Create and assign work orders to vendors. • Track open tickets, confirm completion, and log tenant satisfaction. • Verify vendor invoices against work orders for accuracy. • Prepare monthly owner statements, cash flow reports, and occupancy summaries. • Provide weekly updates on vacancies, rent collection status, and outstanding maintenance. • Ensure all leases, notices, and tenant files comply with local/state landlord-tenant laws and Fair Housing regulations. • Maintain audit-ready property documentation.

🎯 Requirements

• 2+ years in real estate operations, leasing, or property management support. • Proficiency in property management software (Yardi, AppFolio, Buildium, or equivalent). • Strong Microsoft Office/Google Workspace skills. • Familiarity with landlord-tenant laws and lease documentation.