Conveyancing Paralegal, Conveyancing Assistant

🕒 May 11

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Assist in managing conveyancing files from initial instruction through to post-settlement completion • Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines • Obtain client documentation and instructions for review by supervising practitioners • Ensure file records, correspondence, and supporting documentation are accurately maintained throughout • Assist with preparation of contracts for sale and supporting conveyancing documentation • Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review • Draft standard correspondence, settlement documentation, and transfer documentation • Assist with preparation of special conditions and amendments under supervision • Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required • Coordinate disclosure documents and statutory certificates • Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches • Review search results and identify matters requiring escalation to supervising practitioners • Assist with due diligence processes, file preparation, and coordination of outstanding documentation • Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers • Monitor key contractual and settlement dates across all active files • Prepare settlement figures and rate adjustments for review by supervising practitioners • Liaise with lenders regarding loan and discharge documentation • Coordinate execution of transfer and mortgage documents and prepare settlement packs • Assist with settlements through electronic lodgement platforms including PEXA and Sympli • Prepare electronic workspace documentation and settlement schedules • Upload and manage settlement documents within electronic platforms • Coordinate with financial institutions and external parties regarding settlement requirements • Support Verification of Identity (VOI) and compliance processes • Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners • Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable • Maintain accurate file and compliance records and follow internal risk management protocols • Escalate legal or settlement risks to supervising Australian practitioners without delay • Coordinate settlement preparation and administration tasks • Assist with calculation of settlement adjustments including council rates, water rates, and land tax • Arrange stamping, lodgement, and registration support where required • Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements

🎯 Requirements

• Minimum 2 years of Australian conveyancing experience is required — previous experience supporting NSW residential conveyancing transactions is strongly preferred • Strong understanding of Australian conveyancing processes and working knowledge of NSW conveyancing practice and procedures • Proficient in PEXA — hands-on experience is essential • Experience with LEAP or similar conveyancing practice management software • Qualification in Law, Legal Studies, Paralegal Studies, or a related field • Excellent written and verbal English communication skills with a professional and client-focused approach • Strong attention to detail and organisational skills with the ability to manage multiple conveyancing files simultaneously • Ability to work collaboratively with Australian-qualified practitioners under clear supervisory frameworks • Proactive approach to problem identification and escalation — does not wait to be prompted