Operations Coordinator, Executive Assistant, Social Media Manager

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱700k - ₱840k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💕 Social Media Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Monitor and manage the business inbox, prioritising enquiries and following up outstanding requests • Create, update, and track maintenance jobs in Tradify • Maintain accurate property records, job details, tenant information, and supporting documentation • Coordinate tenant access, appointments, site visits, and maintenance schedules • Liaise with property managers, tenants, and approved subcontractors • Track job completion documents, photographs, reports, and outstanding administrative requirements • Prepare and distribute service reports using established templates • Escalate urgent matters and operational issues to the directors • Manage calendars, appointments, meetings, and reminders for company directors • Organise business documents, records, and digital files • Follow up outstanding action items and support daily operational priorities • Maintain task trackers and prepare daily operational summaries • Identify administrative bottlenecks and suggest workflow improvements • Handle incoming and outgoing business calls professionally • Respond to routine enquiries and maintenance requests • Provide authorised updates to clients and relevant stakeholders • Follow up outstanding quotations, approvals, and correspondence • Escalate sensitive, urgent, or commercial matters appropriately • Assist with Instagram, Facebook, and LinkedIn accounts • Adapt and refine supplied content, photographs, and marketing materials • Create branded graphics and edit short-form videos • Write captions, schedule posts, and maintain a consistent brand presence • Monitor comments, messages, and incoming social media enquiries • Coordinate lead follow-ups and prepare social media performance reports • Research trends and opportunities to improve online engagement

🎯 Requirements

• Proven experience in operations coordination, administration, executive assistance, or a similar support role • Hands-on experience with Tradify is strongly preferred • Experience with maintenance coordination, property management, trades, construction, or a related industry is an advantage • Strong proficiency in Microsoft Outlook and Microsoft 365 • Experience supporting business owners or company directors • Excellent written and spoken English, with confidence communicating professionally with Australian stakeholders • Strong organisational skills and ability to manage multiple priorities independently • Experience managing business social media accounts, including content scheduling and engagement • Proficiency in Canva and video-editing tools • High attention to detail, accountability, and consistent follow-through • Ability to work full-time during Australian business hours • Reliable internet connection and suitable home-office environment • Own computer and necessary work equipment suitable for a full-time remote role

🏖️ Benefits

• Remote work from home • Full-time employment • Monday to Friday, 9:00 AM – 5:00 PM Australian business hours • Direct collaboration with company directors • Varied role combining business operations, executive support, and digital marketing • Opportunity to contribute to a growing business and develop long-term professional relationships