Executive Assistant – Admin & Project Manager

Job not on LinkedIn

November 5

Apply Now

Receive Emails with Similar Jobs

Catena

WebsiteLinkedInAll Job Openings

HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• Oversee daily office operations including vendor coordination, supplies, and facilities support • Manage invoices, contracts, compliance paperwork, and personnel records • Organize and maintain digital and physical filing systems (SharePoint proficiency required) • Track budgets, expenses, and petty cash while assisting procurement of supplies and services • Manage complex calendars, meetings, and time-sensitive communications • Coordinate domestic and international travel, accommodations, and itineraries • Draft, proofread, and manage email communications on behalf of leadership (after acclimation) • Prepare reports, presentations, and summaries for decision-making • Track deadlines and ensure milestones are executed efficiently • Support process improvement initiatives to streamline workflows • Coordinate with vendors, suppliers, and legal counsel on contracts and agreements • Use farm management and productivity software to monitor operations and inventory • Perform data entry and reporting using platforms like Harvest Profit, John Deere, Reap, QuickBooks, and Monday.com • Track production metrics and generate performance reports • Assist with AP/AR and office expense reporting • Support onboarding and maintain personnel documentation • Ensure payroll, compliance, and onboarding paperwork is accurate and timely • Foster positive relationships with internal team members and external stakeholders

🎯 Requirements

• 3–5 years of experience in operations management, project management, or executive assistant roles • Strong organizational, multitasking, and problem-solving abilities • Excellent written and verbal communication skills • Proficiency in Microsoft SharePoint, Office Suite (Excel, Word, PowerPoint), and Teams • Experience with accounting systems (QuickBooks preferred) • Ability to work independently with integrity, discretion, and a proactive mindset • Nice-to-Have: • Experience in agriculture or with farm management software (Harvest Profit, John Deere, Reap) • Familiarity with contracts or basic legal knowledge • Strong IT and data visualization skills (Excel, Tableau, or similar tools) • Background in expense tracking, budgeting, and workflow optimization

🏖️ Benefits

• Competitive Salary: To be discussed during the interview, based on experience and skills • Remote Work: Fully remote—work from anywhere • Generous PTO: In accordance with company policy • Direct Mentorship: Grow through guidance from international industry experts • Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees • Learning & Development: Ongoing access to resources for professional growth • Global Networking: Work and connect with professionals around the world