Business Operations Manager

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ProviPanda GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

ProviPanda GmbH is an AI-driven recruitment platform and mobile app based in the DACH region that helps companies find, screen and hire verified sales professionals quickly and cost-effectively. The service combines applicant management, an integrated applicant-CRM, in-app chat and 1‑click video interviews, push notifications and a strict multi-stage screening process to deliver prequalified sales talent. ProviPanda is offered as a subscription (no placement fees) and targets businesses that need to scale sales teams with vetted commission-based or salaried salespeople.

📋 Description

• Responsibility for Moss (expense monitoring, approvals, account monitoring) • Responsibility for preparatory accounting, including communication with the tax advisor • Responsibility for Factorial (leave requests, time tracking, submitting sick leave to health insurance, etc.) • Responsibility for payroll accounting • Communication (setting up new employees, providing timely salary information or changes for all employees, reporting sick days, etc.) • Monthly commission statements for the sales team • Debt collection & dunning • Responsible for planning team events and team calls & workations • Weekly reporting directly to the CEO • Communication with lawyers, legal protection insurers, insurance providers, service providers, freelancers (e.g., independently managing website projects) • Review and update of Terms & Conditions and privacy policy/data protection as needed • Responsible for the info@ inbox — review important legal issues and manage them • You are the first point of contact for all legal inquiries (People & Hiring) • You help when things are urgent and conduct initial interviews for new operational roles • You prepare all operational & technical aspects for new onboardings and are also responsible for employee offboarding • Technical onboarding of new employees, central contact person for questions • Screening & initial interviews in operations hiring, oversight of trial days in sales

🎯 Requirements

• 2–3 years of experience in accounting, finance operations, or general business operations • Experience with Stripe, Moss and DATEV is a plus • Payroll accounting and communication with tax advisors are familiar to you • Confident use of common tools such as Slack, Claude, Asana, or comparable project and communication tools • Experience with a CRM (e.g., Close, HubSpot, or similar) is an advantage • Strong numeracy and contract literacy • Structured, reliable working style — someone who keeps their word • Discretion when handling sensitive financial and legal matters • You enjoy working independently and as part of a small, hands-on team

🏖️ Benefits

• A fast-growing HR-tech startup with a big vision and strong growth, offering exciting challenges and development opportunities • A friendly team and environment where work is enjoyable and innovation is encouraged • Flat hierarchies, direct responsibility, and real influence on projects and strategic decisions • Remote-first setup with flexible working hours for an optimal work-life balance • Above-average salary with additional bonus options and other attractive perks