Executive Assistant

🔥 0 minutes ago

🇩🇪 Germany – Remote

💵 €15 - €20 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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ProviPanda GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

ProviPanda GmbH is an AI-driven recruitment platform and mobile app based in the DACH region that helps companies find, screen and hire verified sales professionals quickly and cost-effectively. The service combines applicant management, an integrated applicant-CRM, in-app chat and 1‑click video interviews, push notifications and a strict multi-stage screening process to deliver prequalified sales talent. ProviPanda is offered as a subscription (no placement fees) and targets businesses that need to scale sales teams with vetted commission-based or salaried salespeople.

📋 Description

• Support the executive team in day-to-day operations through organization, coordination, and follow-ups • Monitor and drive processes, deadlines, and to-dos • Act as a point of contact for the team • Improve and automate internal workflows • Manage onboarding and offboarding, from preparing contracts through access management • Maintain personnel files and employee records • Support the recruiting process, particularly with scheduling and candidate communication • Prepare ongoing bookkeeping by sorting, allocating, and reviewing receipts and supporting documents • Manage expenses and cards in Moss • Prepare data for tax advisors and submission to DATEV

🎯 Requirements

• Initial professional experience in an assistant, operations, office management, or similar role • Practical experience in preparatory accounting and HR-related tasks • Experience with DATEV or the ability to learn it quickly • Familiarity with Moss and Slack, or the ability to get up to speed quickly • Technical affinity and enthusiasm for digital tools and processes • Excellent ability to grasp new concepts quickly • Independent, structured working style • Excellent German skills • Good English is a plus

🏖️ Benefits

• A responsible role with direct access to the executive team • Significant scope for shaping processes in a fast-growing company • Flexible model: freelance at 30 hours per week or permanent employment at 30–40 hours per week • Short decision-making processes • Dynamic team • Genuine opportunities for professional development • Immediate start available

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