Office Manager – Back Office Assistant

🔥 2 minutes ago

🇩🇪 Germany – Remote

💵 €20 - €28 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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ProviPanda GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

ProviPanda GmbH is an AI-driven recruitment platform and mobile app based in the DACH region that helps companies find, screen and hire verified sales professionals quickly and cost-effectively. The service combines applicant management, an integrated applicant-CRM, in-app chat and 1‑click video interviews, push notifications and a strict multi-stage screening process to deliver prequalified sales talent. ProviPanda is offered as a subscription (no placement fees) and targets businesses that need to scale sales teams with vetted commission-based or salaried salespeople.

📋 Description

• Review invoices from customers, freelancers, and sales partners and authorize payments • Prepare monthly bookkeeping, including receipts, exports, and handover to the tax advisory firm • Act as the point of contact for the tax advisory firm and clarify queries • Maintain accounts receivable and outstanding items • Manage the dunning process, from templates through documentation • Handle customer disputes in coordination with attorneys • Prepare employment, freelancer, and internship agreements as well as NDAs using templates, and send them digitally for signature • Prepare and review terminations and termination agreements • Support legal inquiries, data protection matters, and legal protection claims • Coordinate the onboarding and offboarding of new team members, including access rights and hardware • Support role-specific onboarding and training • Assist with payroll accounting and reports to social security authorities • Maintain time tracking and absences • Administer the software environment and manage access rights, security, and templates • Support the sales team with proposals and payment terms • Manage central inboxes and incoming mail, including legal and official correspondence

🎯 Requirements

• Experience with preparatory bookkeeping and knowledge of DATEV • Initial experience with contracts, HR administration, and data protection • Independent, structured, and highly meticulous working style, including when handling sensitive matters such as payments, contracts, and personnel data • Technical aptitude and the ability to quickly learn new tools • Strong comprehension skills, reliability, and a willingness to take responsibility • Confident and clear communication in German, both written and by phone • Please include a brief résumé and earliest possible start date with your application

🏖️ Benefits

• 30 hours per week • 100% remote • Choice between freelance collaboration and permanent employment • A responsible role with direct access to management and genuine scope to shape processes • A growing company with short decision-making paths

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