Project Accountant

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms. • Verify contract terms, task codes, billing rates and funding limits are accurately established. • Provide subject-matter expertise and guidance on project initiation in ERP system. • Review project financial documents and provide data to project managers on project performance. • Support project managers throughout the project lifecycle including project setup, billing, closeout, etc. • Partner with project managers to monitor invoice status and proactively follow up as necessary. • Collaborate with billing specialists to ensure accurate, compliant, and timely billing. • Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions. • Coordinate and collect all required documentation for new clients and subcontractors. • Maintain complete and well-organized contract administration files on the network and in the accounting system. • Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting. • Ensure conformance to internal policies and recommend updates or enhancements as needed. • Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organization standards. • Research and resolve invoicing discrepancies, implementing corrections or adjustments as required. • Monitor cash receipts and ensure proper application to outstanding invoices. • Serve as ERP power evaluating existing workflows and recommending automation or efficiency improvements. • Identify and drive project accounting process improvements and in collaboration with Software Engineers and Business & Financial Analysts to implement. • Assist with year end audit support, including retrieval of invoices, contracts, and supporting documentation. • Respond to ad hoc requests from project accountants, project managers, and leadership. • Participate in training to expand accounting, ERP, and systems knowledge. • Attend company and client meetings as required. • Cross-train to provide support to other Project Accounting and Finance team members.

🎯 Requirements

• Associate / Bachelor degree in accounting or related field. • 5+ years of experience of project accounting, billing projections and contract administration. • Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams), including advanced Excel functionality. • Experience with an ERP or project accounting platform (Deltek Vantagepoint preferred). • Basic understanding of debits/credits, percentage of completion concepts, and billing schedules. • Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills in a distraction-free workspace. • Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email. • Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions. • Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation. • Ability to work independently with minimal supervision and collaboratively within a team environment. • Strong attention to detail and ability to deadlines. • Organizational skills, with the ability to manage multiple priorities simultaneously.

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). • Flex spending accounts (FSA). • Dental and vision plans. • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. • 401k with company match and self-directed brokerage account option. • PTO including additional paid time off during the last week of the year. • Company paid life insurance coverage for employees and their eligible dependents. • Short and long-term disability, AD&D coverage. • Professional development opportunities, tuition reimbursement, and professional licensing assistance. • Paid parental leave after one year of employment.