Conference Producer, Wellness

🕒 May 9

🇺🇸 United States – Remote

💵 $60k - $70k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🍿 Producer

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Questex

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2005

📱 Media

🤝 B2B

💰 Private equity on 2005-06

Media • B2B

Questex is a leading information and events company focused on the experience economy, producing in-person and digital conferences, tradeshows, newsletters, websites, and content-marketing programs that connect professionals and vendors across industries like hospitality, healthcare, experiential technology, and wellness. The company combines live events with data-driven targeting, analytics, and digital communities to help buyers and sellers discover products, learn from experts, and drive business outcomes.

📋 Description

• Support content strategy through data collection, organization, and reporting across conference programs • Monitor industry and competitive trends to inform content ideas and support planning efforts • Drive the collection and organization of attendee and speaker feedback, identifying key insights to support future programming decisions • Manage speaker communications and logistics to ensure a smooth experience from onboarding through onsite execution • Lead the coordination of speaker applications and agreements, maintaining accurate records, tracking deliverables, and driving timely completion of all deadlines • Maintain and update conference schedules across internal platforms, ensuring accuracy of session details • Assist in coordinating stage talent, supporting scheduling, communications, and onsite execution • Assist in developing and proofing marketing messaging and materials across websites, email campaigns, social media, and signage • Support pre-show and onsite speaker management, including check-in, briefing, and session readiness • Travel to events to provide onsite support, ensuring a seamless and professional attendee and speaker experience • Manage tracking session performance metrics (attendance, engagement) and assist with compiling post-event reports • Drive cross-functional collaboration and timelines to ensure seamless and timely execution of conference deliverables • Support cross-functional meetings by taking notes, tracking action items, and following up on deliverables • Manage conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates • Maintain and update event, sponsor, and exhibitor data within Salesforce to ensure accuracy across teams

🎯 Requirements

• A minimum of 2 years of business experience required • Strong project management skills and the work ethic needed to lead proactively • Ability to manage multiple projects simultaneously, meeting deadlines by employing strong problem-solving and time management skills • An aptitude for high-level business communication to liaise with external parties and all levels of staff • Demonstrated ability to work as a member of a TEAM, with strong communications • Travel to events as needed; must have ability to travel by plane and accommodate overnight

🏖️ Benefits

• Vacation - 15-20 days depending on years of service • 12 Paid Holidays • Health and Welfare Benefits (medical, dental, vision, life, and others) • 401k, with Matching Contributions to include educational webinars sponsored by our 401K partner • Parental Leave • Online Educational Learning Library of over 16,000 courses for employees to enhance and develop their skills • Cariloop Membership Program to help support employees with the complexities of caregiving • FitOn Health, access to a leading digital wellness platform that offers premium online classes and nutrition guidance. • Wellness rewards and reimbursement opportunities offered thru our medical provider. • Access to Mental Health Resources thru our Group Life Insurance Plan and Medical Provider • Mission-driven culture with an enthusiastic, professional team • Work-life balance • Discounts through various partnerships