Data Capture Clerk

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🕒 November 18, 2025

🤠 Texas – Remote

🤠 Texas – Remote

💵 $28 - $35 / hour

⏰ Full Time

🟢 Junior

🚫👨‍🎓 No degree required

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Respite Care of San Antonio

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1987

🤝 Non-profit

🤲 Charity

💰 Grant on 2024-08

Non-profit • Charity

Respite Care of San Antonio is a 501(c)(3) nonprofit that provides safe, specialized respite programs and supportive services for children with special needs and complex medical conditions and their families. Founded in 1987, RCSA operates developmental childcare, community respite programs, school break camps, residential children’s homes, and a Care Finder tool to help families locate appropriate services. The organization partners with community stakeholders and healthcare partners, engages volunteers and donors, and focuses on family support, skilled care, and community-based inclusion.

📋 Description

• Enter client demographics, personal, and medical information into the organization’s data management system. • Input service records, attendance logs, and respite care usage data. • Capture administrative data, such as staff timesheets, billing forms, and other program documentation. • Review source documents for completeness and accuracy before data entry. • Perform periodic checks to identify and correct errors, duplicates, or inconsistencies. • Reconcile data discrepancies by contacting relevant team members or stakeholders. • Update existing records as needed (e.g., changes in client status, new documentation). • Archive or purge outdated or inactive data in line with data retention policies. • Support data backup processes and version control protocols as required. • Assist in compiling data for internal reports (e.g., monthly program usage, funding reports). • Provide data as needed for external stakeholders (funders, regulatory bodies, auditors). • Generate ad-hoc data extracts, tables, or summaries for program managers. • Maintain strict confidentiality of sensitive client information, adhering to HIPAA (if applicable) or other data privacy regulations. • Follow RCOSA’s data governance policies, including documentation standards, data security, and record retention. • Report any data security issues or breaches immediately to the Data Manager. • Liaise with program staff, caregivers, and other team members to clarify data-related questions. • Provide training or guidance to internal stakeholders on proper data documentation and submission. • Participate in remote team meetings to align on data needs and updates. • Suggest improvements to data collection tools, workflows, or system interfaces. • Help in testing and implementing new data systems, modules, or upgrades. • Document standard operating procedures (SOPs) for data capture and data quality checks.

🎯 Requirements

• High school diploma or equivalent required; Associate’s degree or higher in Administration, Business, Health Information Management, or related field preferred. • Minimum 1–3 years of experience in data entry, data capture, or administrative work. • Proficiency with Microsoft Office, especially Excel (tables, filters, formulas). • Experience with database systems / data management software (e.g., CRM, EMR, or custom nonprofit systems) is strongly preferred. • Typing speed and accuracy (e.g., 45+ WPM or as required by role). • Familiarity with data validation techniques and tools. • Excellent attention to detail and a strong commitment to data accuracy. • Strong organizational skills and ability to manage multiple tasks. • Good communication skills (written and verbal), especially for clarifying data with remote team members. • Self-motivated and able to work independently from a home office. • Ability to safeguard confidential information and maintain data security. • Reliable high-speed internet connection and a dedicated, distraction-free workspace at home.

🏖️ Benefits

• Competitive salary (or hourly rate) commensurate with experience • Remote-work flexibility • Paid time off / Holiday leave • Retirement plan (if offered by RCOSA) • Health, dental, vision insurance (if offered) • Professional development support