Payroll and Benefits Administrator

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🕒 2 days ago

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Robots & Pencils

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤖 Artificial Intelligence

🤝 B2B

☁️ SaaS

💰 Venture Round on 2022-04

Artificial Intelligence • B2B • SaaS

Robots & Pencils is a digital innovation firm that specializes in developing digital strategies and products utilizing mobile, web, and frontier technologies to drive transformation for businesses. They focus on areas such as mobile development, product design, UX research, artificial intelligence, machine learning, and organizational change management. With a commitment to blending creativity with technology, they aim to unlock data insights and enhance product innovation, ultimately delivering excellent customer experiences and helping brands gain a competitive edge.

📋 Description

• Enter and verify employee data changes in the HRIS/payroll system — new hires, terminations, address changes, direct deposit details, and tax forms • Coordinate and administer semi-monthly payroll for salaried and hourly employees across Canada and the U.S., ensuring accuracy and compliance with local laws • Run pre-payroll reports for regular and off-cycle payrolls, and prepare termination documentation, for review by the Payroll & Benefits Lead • Validate timesheets and hours worked, and run routine payroll reconciliations to catch missing hours or duplicate entries • Prepare annual tax documents (T4s, W-2s, ROEs) and support year-end reporting, journal entries, and payroll tax reconciliation across both countries • Process benefits and pension transactions — new enrollments, life event updates, terminations — and support pension contribution file uploads to providers • Balance and reconcile benefit invoices for Canada and U.S. group plans, and maintain time-off accrual accuracy through routine audits and system syncs • Maintain accurate, synced employee and compensation data across HRIS, payroll, and benefits systems, and generate regular headcount, cost, and leave reporting • Respond to employee payroll and benefits inquiries promptly and professionally, escalating complex issues to the Payroll & Benefits Lead when needed • Liaise with benefits providers on day-to-day requests — ID cards, coverage confirmations — and support wellness program communications and participation tracking • Support new hire and open enrollment logistics, and partner with HR and Payroll/Benefits leadership on leave management, including maternity and medical leave • Prepare responses to Unemployment Insurance requests and support workers' compensation reporting, filings, and audits in both Canada and the U.S. • Flag process inefficiencies and gaps as you find them, and work with HR and Payroll/Benefits leadership to fix them • Maintain strict confidentiality and data-privacy discipline as the person closest to sensitive payroll and benefits data • Support audits and internal reviews by pulling accurate, well-organized data on request

🎯 Requirements

• Diploma or degree in Human Resources, Accounting, Payroll, Business Administration, or a related field • 3–5 years of hands-on payroll and benefits administration experience, ideally spanning both Canada and the U.S. • Working knowledge of payroll legislation, tax compliance, and employment standards in Canadian and U.S. jurisdictions • Experience with payroll/HRIS systems such as ADP or BambooHR, and full-cycle payroll processing • Experience administering benefits, wellness programs, and pension plans • High attention to detail and strong reconciliation instincts — you catch the missing hour and the duplicate entry before anyone else does • Discretion and professionalism handling sensitive payroll and employee data • Strong Excel skills and comfort working across HR and payroll systems • Ability to manage competing deadlines and stay composed under pressure

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development opportunities