Project Coordinator, Research & Development

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Sabin Vaccine Institute

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1993

⚕️ Healthcare Insurance

🧬 Biotechnology

🤝 Non-profit

💰 $35M Grant on 2023-01

Healthcare Insurance • Biotechnology • Non-profit

Sabin Vaccine Institute is dedicated to improving global health by ensuring access to life-saving vaccines. The institute focuses on research and development of new vaccines for some of the world’s most pressing diseases, including cholera, HPV, malaria, Marburg, and Ebola. Through innovative programs and partnerships, Sabin aims to enhance immunization capacities and vaccine acceptance within communities, ultimately striving to make vaccination accessible to all, especially vulnerable populations.

📋 Description

• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs. • Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines. • Coordinate across teams and programs to ensure seamless communication and alignment. • Coordinate the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting). • Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees. • Assist in creating, maintaining, and updating project timelines using Office Timeline, Smartsheet and MS Project in coordination with Program and Project Manager(s) and Scheduler. • Maintain up to date project files and ensure document control within project management systems. • Assist in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations. • Support improvement projects by providing planning and execution leadership.

🎯 Requirements

• Bachelor’s degree in life sciences, biotech, or a related field • 2+ year(s) of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred • Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired • Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively • Ability to work independently, anticipate needs, and take initiative • Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving • Excellent interpersonal, verbal and written communication skills with commitment to accuracy • Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams) • Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach • Experience handling confidential and sensitive information; ability to exercise discretion • Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly • Ability to travel domestically and internationally with notice.

🏖️ Benefits

• medical, dental, and vision coverage • flexible spending accounts • flexible vacation and sick leave • employer-paid life and disability insurance • 11 federal holidays and an end-of-year winter break • employer-matching 401(k) plan