Academic Project and Conference Manager

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🔥 2 hours ago

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Saybrook

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 1990

💸 Finance

🏠 Real Estate

🏪 Marketplace

Finance • Real Estate • Marketplace

Saybrook is a private equity and investment firm founded in 1990 that focuses on lower-middle-market companies with operational or capital-structure complexity. The firm operates dedicated private equity, infrastructure, and technology arms that target supply-chain, logistics, and real-estate-related opportunities; it also provides consulting and advisory services (turnaround, capital structure, ERP/systems) and invests in/operates marketplace platforms for warehouse space. Saybrook works with management teams, institutional investors, and transportation stakeholders to improve the flow of goods and deploy capital in infrastructure and technology solutions.

📋 Description

• Collaborate with relevant stakeholders to initiate, plan, and execute academic projects • Develop project plans, timelines, and budgets • Monitor project progress and make adjustments as necessary to ensure on-time delivery • Coordinate resources, including personnel and materials, to support project goals • Maintain clear communication with project stakeholders and provide regular updates • Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops • Manage all aspects of conference logistics, including venue selection, registration, catering, and audiovisual needs • Collaborate with faculty and staff to create conference programs and schedules • Coordinate with external speakers and presenters • Ensure a seamless on-site experience for conference attendees • Develop and manage budgets for projects and conferences • Monitor expenses, track revenue, and prepare financial reports • Seek funding opportunities and grants to support academic initiatives • Identify and select vendors, contractors, and service providers • Negotiate contracts and agreements • Cultivate relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners • Collect feedback and evaluations from participants to assess the success of projects and conferences • Conduct After Activity Reviews for use in future planning • Prepare comprehensive post-event reports for university leadership

🎯 Requirements

• Bachelor's degree in a relevant field (Master's degree preferred) • Previous experience in project management and event planning, preferably in higher education • Strong organizational and time-management skills • Excellent communication and interpersonal abilities • Creativity and the ability to think strategically • Strong attention to detail and problem-solving skills • Ability to work independently and collaboratively in a team environment • Demonstrated skill in working collaboratively with a wide range of stakeholders with differing goals and priorities; experience building working relationships in various areas, including higher education or corporate settings • Proficiency in budget management and financial reporting • Familiarity with event management software and tools

🏖️ Benefits

• generous paid time-off • medical and dental insurance coverage • life and disability insurance • retirement plan with employer contribution • multiple flexible spending accounts • tuition reimbursement