Executive Coordinator

🔥 14 hours ago

🌐 Egypt, Argentina, +3 more countries – Remote

🇪🇬 Egypt – Remote 🇦🇷 Argentina – Remote 🇪🇹 Ethiopia – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

💵 $1k - $1.4k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👔 Executive

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Manage and prioritize administrative follow-ups for the CEO and Executive Director • Maintain daily executive action trackers with tasks, owners, deadlines, status, and next steps • Coordinate calendars, meetings, agendas, notes, and follow-up items • Track outstanding requests and follow up with internal and external stakeholders • Prepare daily or weekly summaries of open items, overdue follow-ups, client issues, and matters requiring executive attention • Identify blocked, overdue, or escalation-ready items • Maintain project and task trackers for business initiatives and recurring projects • Track deadlines, owners, deliverables, dependencies, and follow-up items • Coordinate with team members to keep projects moving and commitments completed • Support special projects and administrative initiatives • Support client communication, requests, proposals, follow-ups, and customer onboarding • Maintain accurate client information, contacts, documentation, and CRM records • Coordinate invoice follow-ups and support Accounts Receivable tracking • Maintain invoice, budget, and expense tracking documents • Coordinate with bookkeeping and finance resources regarding missing information or documentation • Maintain records, meeting notes, decisions, workflows, SOPs, templates, checklists, and recurring process documentation • Support backup documentation and business continuity processes • Identify administrative tasks that could be streamlined and improve executive workflow efficiency • Use AI tools such as ChatGPT to support research, documentation, organization, and productivity • Support the CEO and leadership team with special projects

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Executive Coordinator, Administrative Coordinator, Project Coordinator, Operations Support professional, Client Coordinator, or in a similar role • Demonstrated experience supporting senior leadership or managing multiple stakeholders • Proficiency with Google Workspace, Microsoft Office, and spreadsheets • Experience working with CRM and/or project management tools • Ability to maintain accurate client and business records • Ability to coordinate projects, tasks, stakeholders, and recurring administrative processes • Ability to create and maintain SOPs, templates, checklists, and business documentation • Availability to work 9:00 AM–5:00 PM EST / U.S. business hours aligned with the client’s time zone • English resume required; English proficiency assessed in application • Completion of the application form and submission of a skills video required • Experience in a small or growing business is a plus • Client-facing coordination experience is a plus • Experience supporting invoicing or Accounts Receivable processes is a plus • Experience supporting customer onboarding is a plus • Experience creating SOPs and process documentation is a plus • Experience using AI productivity tools such as ChatGPT or Claude is a plus • Experience using AI or automation tools to improve administrative workflows is a plus

🏖️ Benefits

• Fully remote work arrangement • Opportunity to work closely with senior leadership • Opportunity to become a central point of coordination across executive priorities, client needs, projects, documentation, and recurring administrative processes • Opportunity to help create stronger systems for follow-through, organization, and business continuity