Site Specialist – Event Venue Coordinator

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September 11

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Seneca Holdings

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B2B • Environment • Healthcare Insurance

Seneca Holdings is the investment arm of the Seneca Nation, dedicated to building a portfolio of profitable businesses that promote long-term income and self-sufficiency for the Nation. The organization focuses on diversifying revenue streams through a variety of sectors, including federal government contracting, environmental solutions, and health-related services. By investing in sustainable opportunities, Seneca Holdings aims to support the economic growth of the Seneca community while honoring its mission of serving future generations.

501 - 1000 employees

🤝 B2B

⚕️ Healthcare Insurance

📋 Description

• Identify, evaluate, and secure event venues in support of the U.S. Army Chief of Chaplains’ Building Strong & Ready Teams (BSRT) / Strong Bonds Program. • Conduct research to identify potential venues (CONUS/OCONUS) that can accommodate chaplain-led training events. • Evaluate sites for compliance with Army requirements (e.g., meeting space codes, childcare accommodations, security, accessibility, per diem lodging/meal rates). • Maintain a vetted database of approved and potential sites for recurring use. • Conduct site visits and inspections to verify suitability for lodging, meals, childcare, meeting rooms, and audiovisual support. • Negotiate contracts with venues, ensuring costs do not exceed authorized per diem and regulatory limits. • Ensure that sites meet Acceptable Quality Levels (AQLs), including 100% compliance with occupancy and safety standards. • Coordinate with Event Managers to match sites with event requirements on the Authorized Event List (AEL). • Ensure lodging meets minimum AAA 3-diamond / Forbes 3-star standards with interior corridor access. • Verify that meal costs remain within allowable per diem rates and comply with food safety standards. • Confirm audiovisual support availability and reliability. • Advise Unit Ministry Teams (UMTs) and Event Leaders on venue options and recommendations. • Provide reports and recommendations to the Contracting Officer’s Representative (COR) for approval. • Support Event Managers in developing Profile Sheets (venue and support details per event). • Document site selection process, inspection findings, and contract negotiations. • Provide input for Monthly Execution Reports and Quarterly Close-Out Reports regarding venue contracts and associated costs. • Ensure venue selection aligns with Army Conference Policy (AR 1-50) and other applicable regulations .

🎯 Requirements

• Active Secret clearance. • Associate’s or Bachelor’s degree in Hospitality, Event Management, Business, or related field. • Minimum 3 years of experience in site selection, venue contracting, or hospitality logistics. • Experience supporting government or large-scale corporate events preferred. • Knowledge of Army per diem, lodging, and food cost regulations (FAR 31.205-46). • Strong vendor negotiation and contract review skills. • Ability to evaluate facilities against safety, childcare, and logistical standards. • Proficiency with Microsoft Office Suite (Word, Excel, Outlook). • Strong interpersonal and communication skills for working with venues, UMTs, and government stakeholders. • Ensure all site recommendations comply with Army safety, security, and ethical standards. • Complete mandatory AT/OPSEC and IT training within 30 days of hire and annually thereafter.

🏖️ Benefits

• Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs.