Advertising Sales Coordinator

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Skift

WebsiteLinkedInAll Job Openings

51 - 200 employees

📱 Media

🤝 B2B

💰 $1.1M Seed Round - Skift on 2013-05

Media • Tourism • B2B

Skift is a media and intelligence company that covers the global travel industry, providing news, in-depth analysis, research, newsletters, podcasts, events, and advisory services for travel and hospitality professionals and executives. It publishes timely reporting across sectors such as airlines, hotels, online travel, cruises, and tourism, and offers membership research products, conferences, executive search, and custom content/marketing services for industry stakeholders.

📋 Description

• Generate standard sponsorship agreements, insertion orders, and order forms using approved templates, ensuring all information is complete and consistent. • Manage the full signature routing process, follow up on outstanding agreements, and ensure executed documents are properly saved in the contract repository. • Update deal status across HubSpot, Actuals, and prospect trackers, proactively escalating redlines or complex nonstandard terms to the Sales Operations Manager. • Maintain impeccable data hygiene in HubSpot by completing routine updates, data cleanup, deduplication, and quality checks. • Review and vet inbound leads, assign them to the appropriate sales representatives, and maintain trackers to monitor response status and conversion rates. • Reconcile routine discrepancies between contracts, HubSpot, and internal trackers, actively monitoring deals as they move from verbal agreement to closed-won. • Prepare accurate data for monthly revenue reconciliation, recurring pacing, and campaign reports. • Support digital campaign execution by assisting with creative collection, quality assurance, and proof-of-performance reporting for newsletter and podcast sponsorships. • Document recurring workflows, update instructions as processes evolve, and support the onboarding of new team members. • Coordinate routine operational requests across Sales, Studio, and Finance, constantly identifying repetitive tasks or process gaps that can be improved.

🎯 Requirements

• 1–3 years of experience in sales coordination, sales operations, or a similar administrative support role. • CRM Fluency: Hands-on experience working in a CRM (HubSpot is highly preferred), with a strong grasp of data cleanup, pipeline management, and lead routing. • Operational Rigor: Exceptional attention to detail and strong spreadsheet skills, allowing you to manage multiple deadlines, complex workflows, and detail-heavy business records simultaneously. • Proactive Communication: Clear written and professional follow-up skills. • Adaptability: A calm demeanor when priorities shift, a receptiveness to feedback, and the ability to learn systems quickly in a remote work environment. • Bonus: Experience with PandaDoc (or similar e-signature platforms), familiarity with commercial tools (Apollo, Basecamp), or prior exposure to sponsored content, media, and digital advertising.

🏖️ Benefits

• Opportunity to grow within a respected and innovative media company. • Exposure to the intersection of media, events, and travel intelligence. • Collaborative, supportive, and remote-friendly work environment.