Executive PA – Legal PA

Job not on LinkedIn

🔥 1 minute ago

🇿🇦 South Africa – Remote

💵 R200k - R400k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍💼 Attorney / Lawyer

👻 Ghost score 0%

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Provide proactive secretarial and administrative support to Partners at a key client account • Manage complex diaries, schedule appointments and arrange meetings • Organise travel plans, itineraries and logistics • Manage Partners’ emails proactively • Prepare client meetings in advance • Prepare and format Letters of Engagement, reports and client correspondence • Undertake accurate copy and audio dictation • Maintain accurate documents and records in the firm’s document management system • Act as point of contact for internal and external stakeholders • Undertake administration for designated clients • Maintain confidentiality of sensitive client, legal and financial information • Provide cover and support during peak workloads and absences • Identify process improvements and opportunities for automation and digital tools

🎯 Requirements

• Proven experience working as an Executive PA in the legal sector or as a Legal PA • Excellent organisational and diary management skills, with the ability to plan, prioritise and work on own initiative • Proficiency in Microsoft Office applications, with fast and accurate typing speeds • Excellent written and verbal communication skills • Excellent internal and external client care skills • High level of accuracy and attention to detail, with the ability to proof own work • Ability to maintain strict confidentiality of sensitive client, legal and financial information • Experience with copy and audio typing or digital dictation (desirable) • Experience using a document management system (desirable) • Experience preparing legal documents such as Letters of Engagement (desirable) • Practical use of AI tools to streamline drafting, scheduling or admin tasks (desirable) • Ability to work 9:00am–5:30pm UK time, with local South Africa hours changing for UK daylight saving • CV and cover letter required; successful candidates complete two interview stages and skills testing

🏖️ Benefits

• Competitive salaries • Yearly bonuses based on company, department and individual performance • Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm) • 33 day annual leave • Department incentives • Employee Assistance Programme • Flexible working • Career development and meaningful progression

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