Legal Practice Assistant

🔥 16 hours ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍💼 Attorney / Lawyer

👻 Ghost score 25%

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Sterlington

WebsiteLinkedInAll Job Openings

51 - 200 employees

💸 Finance

🏢 Enterprise

⚖️ Legal

Finance • Enterprise • Legal

Sterlington is an international law firm providing expertise in complex corporate, litigation, and transactional matters. Located in One World Trade Center, New York City, the firm offers strategic legal advice with a focus on financial flexibility and innovation. Sterlington combines a customized approach with high-caliber, partner-driven service, drawing on attorneys from top global law firms, law schools, and senior roles in government and corporate settings. The firm emphasizes innovative methods to tackle sophisticated business and legal challenges for clients worldwide.

📋 Description

• Provide white-glove support to the firm’s partners and attorneys • Gain a deep understanding of each partner’s practice and support execution of client matters • Manage complex, multi-time-zone diaries, scheduling, inbox triage, drafting, follow-ups, meeting packs, briefing notes, agendas, and action items • Coordinate end-to-end travel, including flight changes and reconciliation • Prepare, circulate, and track engagement letters through signature and return • Draft client and prospect correspondence • Maintain accurate contact records and CRM entries • Format, version, compare, and prepare documents for execution to firm standards • File documents for accessible retrieval • Prompt and chase time capture • Flag billable items, disbursements, and expenses to Finance • Use the Legal Operations intake channel and follow published response standards • Use AI and technology to improve workflows and streamline processes • Coordinate with stakeholders across the firm and support business and client goals

🎯 Requirements

• 5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services • Fluent English, verbal and written • Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, and Asana or similar project management tools • Excellent organizational and project management skills; able to carry several workstreams without dropping detail • Ability to remain poised under pressure, multitask, and prioritize effectively • Strong team orientation and a preference for collaboration • Experience with a practice management, billing, time-capture or document management system, or evidence of quickly learning a comparable system

🏖️ Benefits

• Full-time independent contractor arrangement • Remote-first work environment • Global Legal Operations team across multiple time zones • Weekend schedule, 9am to 5pm US Eastern Time

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