Payroll & Benefits Specialist

🕒 2 days ago

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

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Stord

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2015

☁️ SaaS

🚗 Transport

🛍️ eCommerce

SaaS • Transport • eCommerce

Stord is a cloud supply-chain company that combines fulfillment network operations with integrated SaaS (OMS/WMS) to power omnichannel and DTC e-commerce brands. It provides warehousing, last-mile and transportation services, order routing, inventory management, and consumer-facing delivery tools to improve conversion, speed up fulfillment, and protect brand experience. Stord serves growing B2B and direct-to-consumer brands across food & beverage, beauty, apparel and other retail categories, offering a customizable fulfillment network and software platform to optimize costs and delivery performance.

📋 Description

• Accurately enter, maintain, and process payroll data — including wages, bonuses, commissions, paid time off, and deductions — for employees in the US (including California), Canada, and UK • Prepare and review weekly and semi-monthly payroll cycles for approval, ensuring timely and accurate processing across all jurisdictions and pay frequencies • Perform regular audits of payroll data to ensure accuracy, compliance, and data integrity • Reconcile payroll registers, tax withholdings, benefit deductions, and payroll-related journal entries • Support year-end compliance reporting including W-2s, T4s, and UK P60s, and manage associated regulatory filings in each country • Ensure adherence to California-specific wage and hour laws (meal and rest breaks, overtime, final pay requirements); Canadian federal and provincial requirements including CPP and EI; and UK PAYE, National Insurance, and HMRC obligations • Support payroll onboarding for acquired employee populations, including data migration, system setup, and Day 1 accuracy • Administer and maintain employee benefits programs across the US, Canada, and UK, including health, dental, vision, disability, life insurance, and retirement plans • Maintain 401(k) records for US employees; support workplace pension auto-enrollment and ongoing administration for UK employees; administer Canadian benefits including RRSP contributions and provincially compliant benefit structures • Track and monitor short-term disability (STD) claims in the US; support equivalent statutory entitlements in the UK (SSP, SMP, SPP) and Canada • Reconcile benefit deductions with vendor invoices to ensure timely and accurate payment and reporting • Support annual open enrollment, life event changes, and benefits transitions for newly acquired employees • Support year-end benefits compliance reporting including 1095-Cs, RRSP receipts, and UK P11Ds, and applicable regulatory filings in each country • Serve as the first point of contact for employee inquiries related to timekeeping, attendance, payroll, and benefits across all three countries • Deliver payroll and benefits information during new hire orientation and assist with onboarding, including for employees joining through acquisitions • Collaborate with HR and internal stakeholders to resolve employee concerns and provide accurate, timely information • Develop and maintain strong relationships with third-party vendors and service providers across the US, Canada, and UK to support efficient operations • Create and maintain Standard Operating Procedures (SOPs) for payroll, benefits, and related administrative processes across all operating countries • Ensure compliance with all applicable federal, state, provincial, and local payroll and benefits laws and regulations in the US (with particular focus on California), Canada, and the UK • Support HRIS implementations, system upgrades, and process automation initiatives, including those tied to acquisition integrations • Actively contribute to continuous improvement efforts across HR and payroll functions as the organization scales • Perform other payroll and benefits-related tasks and responsibilities as assigned

🎯 Requirements

• Bachelor's degree in Human Resources, Business, Accounting, or a related field • 2+ years of payroll and benefits experience, including experience with hourly and non-exempt employee populations • Hands-on experience with California payroll, including wage and hour compliance, meal and rest period requirements, and final pay obligations • Experience processing Canadian payroll, including CPP, EI, and provincial tax requirements • Experience with UK payroll operations, including PAYE, National Insurance, and HMRC compliance • Proficiency in Microsoft Office Suite, particularly Excel • Experience with Workday and ADP, or similar HRIS and payroll systems • High attention to detail and strong organizational skills • Clear, confident communication skills with the ability to support employees at all levels across multiple countries • Ability to manage competing priorities and meet deadlines in a fast-paced, high-growth environment • Comfort operating in a growth-stage organization where processes are frequently iterated and ownership is broad.

🏖️ Benefits

• Health, dental, vision insurance • Disability insurance • Life insurance • Retirement plans • Paid time off