Executive Assistant, Construction

Job not on LinkedIn

🕒 December 9, 2025

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Teams Squared

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏢 Enterprise

🤝 B2B

Legal • Enterprise • B2B

Teams Squared is an Alternate Legal Service Provider (ALSP) that connects law firms and legal teams with top-tier legal professionals from emerging markets. By leveraging a network of highly qualified remote legal talent, Teams Squared helps firms improve efficiency and reduce costs in areas such as commercial law, corporate law, litigation, and e-discovery. The company is committed to quality, reliability, and effective communication, ensuring that clients can access skilled legal resources while focusing on core legal tasks.

📋 Description

• Calendar management, meeting coordination, and travel planning for company executives • Prepare presentations, reports, and meeting minutes • Track action items and ensure deadlines are met • Coordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients) • Assist in project documentation and compliance paperwork • Manage inboxes and draft correspondence • Conduct basic research and compile summaries for decision-making • Support HR, finance, and ops with administrative tasks as needed

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role • Familiarity with the construction industry or working with contractors, subcontractors, or project managers • Strong understanding of Australian business etiquette and communication styles • Comfortable working with teams across time zones, particularly AEST • Experience managing multiple stakeholders and fast-moving schedules • Tech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.com • Outstanding written and verbal communication skills • Highly organized with excellent time-management abilities • Ability to handle sensitive information with discretion • Proactive and resourceful, with strong problem-solving skills • Prior experience supporting construction executives or project teams • Knowledge of construction terminology and documentation (e.g., RFIs, POs, site reports) • Previous experience working remotely for Australian or international clients • Bachelor's degree in Business Administration, Communications, or related field (preferred but not required)

🏖️ Benefits

• Competitive hourly rate • Fully remote, flexible work schedule • Work with high-growth, international companies • Opportunity to work long-term with clients • Ongoing support from the Teams Squared management team • Access to a global talent community