Executive Assistant

🔥 1 minute ago

🌐 Brazil, El Salvador, +4 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇭🇳 Honduras – Remote 🇬🇹 Guatemala – Remote 🇳🇮 Nicaragua – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 16%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamswell

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Teamswell is a nearshoring and talent-placement company that connects US companies with vetted, bilingual professional talent from Latin America. They provide end-to-end hiring services — sourcing, cognitive and language screening, cultural fit assessment, onboarding, payroll, compliance, and HR support — so hires function as full team members working in US time zones. Teamswell places roles across engineering, data & AI, security & IT, product, design, marketing, finance & admin, and customer operations, emphasizing quality, cost savings, and real-time collaboration.

📋 Description

• Manage calendars, schedule meetings, and coordinate appointments. • Send meeting invitations, confirm attendance, and communicate schedule changes. • Help prioritize appointments and avoid scheduling conflicts. • Monitor and organize email inboxes, flagging urgent messages and following up when needed. • Draft, proofread, and respond to professional emails as directed. • Communicate professionally with clients, team members, and external contacts. • Prepare, organize, and maintain documents, reports, spreadsheets, and digital files. • Perform data entry and ensure information is accurate and up to date. • Assist with preparing presentations, meeting agendas, and meeting notes. • Maintain organized digital records and administrative systems. • Track assigned tasks, deadlines, and follow-up items. • Remind the executive or team of upcoming commitments and outstanding priorities. • Conduct basic online research and compile relevant information. • Assist with travel arrangements, online bookings, and itinerary preparation when needed. • Support special projects and other administrative tasks as assigned. • Handle sensitive information professionally and maintain confidentiality. • Identify opportunities to improve administrative processes and organization. • Work independently while keeping the executive or team informed of progress.

🎯 Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role. • Proficiency in Microsoft Office or Google Workspace, including email, calendars, documents, and spreadsheets. • Familiarity with video conferencing platforms such as Zoom or Google Meet. • Ability to use task management tools, digital calendars, and file-sharing platforms, or learn them quickly. • Strong written and verbal communication skills in English. • Excellent organizational and time-management skills. • High attention to detail and accuracy. • Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines. • Professional attitude and strong interpersonal skills. • Ability to work independently and take initiative in a remote environment. • Problem-solving skills and a willingness to learn new tools and processes. • Demonstrated reliability, accountability, and discretion when handling confidential information.