Vendor Management Coordinator – Clinical Supplies

🔥 0 minutes ago

🇷🇸 Serbia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🛒 Procurement

👻 Ghost score 10%

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Thermo Fisher Scientific

WebsiteLinkedInAll Job Openings

10,000+ employees

🧬 Biotechnology

💊 Pharmaceuticals

🏥 Healthcare

Biotechnology • Pharmaceuticals • Healthcare

Thermo Fisher Scientific is the world leader in serving science, with a stated mission to enable customers to make the world healthier, cleaner and safer. The company provides a broad portfolio of laboratory instruments, analytical technologies, diagnostics, consumables, software and services that support life‑sciences research, analytical testing, clinical diagnostics and the development and manufacture of therapies. Its operations and offerings (as described on its site and in its news) include advanced imaging and electron microscopes, chromatography and mass‑spectrometry systems, genetic and clinical testing, lab automation and AI tools, bioprocessing and contract development/manufacturing services (brands cited include Thermo Scientific, Applied Biosystems, Invitrogen, Gibco, Fisher Scientific, Unity Lab Services, Patheon and PPD). Thermo Fisher reports annual revenue over $45 billion and emphasizes corporate social responsibility, environmental and community programs alongside its scientific products and services.

📋 Description

• Support the day-to-day operations of study drug, comparator, and depot management activities • Coordinate with vendors and support vendor management when clinical supply services are outsourced • Request and review vendor quotations to ensure pricing, scope, quantities, and services align with internal client requirements • Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls • Review complex vendor invoices against quotations, Purchase Orders, contracts, and services performed to identify discrepancies and support accurate payment processing • Maintain oversight of PO balances, vendor charges, service costs, and invoice status • Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies • Interact with internal groups and departments to obtain approvals, revisions, and supporting documentation • Manage vendors providing clinical supply services and ensure requirements, timelines, costs, and deliverables are met • Monitor vendor POs and services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards • Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables • Execute activities in compliance with company Good Practices, applicable procedures, and client requirements • Complete ongoing training related to clinical supplies, GxP activities, and applicable regulations • Participate in departmental project teams • Coordinate and serve as a liaison with cross-functional teams

🎯 Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences, or a related field • At least 2 years of relevant professional experience in vendor management, procurement, purchase order administration, accounts payable/invoice review, supply chain, clinical supplies, or a related function • Intermediate to advanced English proficiency, with good written and verbal communication skills • Strong organizational, planning, prioritization, and time-management skills • Good analytical and problem-solving skills, including the ability to work on issues of a diverse and confidential nature • Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint • Strong customer-service orientation and attention to detail, aligned with high standards of quality and operational excellence • Ability to adapt to changing priorities and effectively manage high-pressure situations • Ability to work collaboratively in a team environment as well as independently with moderate supervision • Good financial and commercial acumen, with the ability to review quotations, Purchase Orders, invoices, costs, and supporting documentation for accuracy and completeness • Understanding of clinical supply processes such as manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging, and depot management • Ability to communicate concerns, discrepancies, risks, and recommendations through the appropriate channels • Experience working with complex vendor quotations, invoices, pricing structures, and financial documentation is preferred • Experience within the pharmaceutical, clinical research, healthcare, life sciences, or other highly regulated industry is an advantage • Experience using ERP, procurement, or financial systems for PO and invoice processing is an advantage

🏖️ Benefits

• Fully remote work arrangement

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