Executive Operations Virtual Assistant – Construction, Real Estate

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🕒 March 20

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Top Talent Consulting

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2011

🤝 B2B

🏢 Enterprise

🎯 Recruiter

B2B • Enterprise • Recruitment

Top Talent Consulting is a recruitment consulting firm that specializes in helping businesses build high-performing teams. They utilize a proprietary system to streamline the hiring process, ensuring clients find exceptional talent while saving time and resources. Their services include job analysis, benchmark assessments, onboarding, team building, and leadership development, all tailored to meet the specific needs of small businesses. The company's mission focuses on creating a strong job-person fit through psychometric assessments and coaching to enhance the hiring process.

📋 Description

• Ensure leadership, field teams, and vendors stay aligned through proactive communication, organized scheduling, and consistent updates that keep projects moving forward. • Maintain accurate and up-to-date project tracking in Monday.com, ensuring all stakeholders have clear visibility into timelines, progress, and next steps. • Support communication with lenders and assist in managing the draw process to ensure smooth, timely funding and strong financial relationships. • Build strong, professional relationships with vendors and partners, ensuring follow-ups are handled, expectations are clear, and work continues without delays. • Assist with organizing and coordinating land acquisitions and closings, ensuring documentation is complete and timelines are met with minimal friction. • Help build, document, and improve systems and SOPs so the company continues to scale in an organized, sustainable way. • Start each day by reviewing priorities, organizing the calendar, responding to key communications, and identifying any potential delays or issues that need attention. • Support scheduling and coordination of key meetings, track progress across projects, assist with reporting, and follow up with vendors and partners to ensure everything is on track and moving forward.

🎯 Requirements

• 3+ years experience as a Virtual Assistant, Executive Assistant, or Administrative/Operations support role • Strong English communication skills, both written and verbal • Experience with project management or organizational tools (Monday.com, Asana, ClickUp, etc.) • Highly organized with strong follow-through and attention to detail • Ability to work with overlap during US business hours • Preferred Experience in construction, real estate, or property management • Experience supporting teams, vendors, or client communication • Experience working in collaborative, team-based environments