Marketing Executive Assistant

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🕒 March 6

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Town Web

WebsiteLinkedInAll Job Openings

1 - 10 employees

🌐 Web 3

🏛️ Government

📋 Compliance

Web 3 • Government • Compliance

Town Web is a company specializing in designing and developing websites for municipalities. With over 16 years of experience, Town Web has created over 800 websites for local governments across 42 states in the U. S. They focus on creating accessible and user-friendly municipal websites that are ADA 508 compliant and mobile-friendly. Their offerings include custom design, online payment systems, file management, and SSL secure websites, as well as free redesigns every three years. Town Web is known for its excellent customer support, making it easier for town clerks and administrators to manage websites effectively.

📋 Description

• Manage the Marketing Manager’s calendar, scheduling, and daily priorities • Draft and send communications on behalf of the marketing team • Prepare agendas, meeting notes, and follow-up action items • Handle correspondence with vendors, partners, and internal stakeholders • Organize and maintain marketing documentation, SOPs, and file systems • Support planning and logistics for state and national municipal conferences • Track timelines, compliance requirements, booth materials, and vendor deadlines • Coordinate travel arrangements and pre-event preparation for the team • Compile post-event notes, lead lists, and performance summaries • Maintain marketing project calendars and production schedules in ClickUp or similar tools • Track status of active campaigns and flag delays or blockers to the Marketing Manager • Coordinate asset handoffs between designers, copywriters, and external agencies • Ensure brand consistency in materials before publication or distribution • Manage day-to-day communication with printers, designers, and marketing contractors • Track deliverable timelines and invoice status • Maintain vendor contact lists and relationship documentation • Pull and organize marketing performance data for weekly and monthly reporting • Maintain dashboards and KPI tracking in project management and CRM systems • Support alignment between marketing and sales by coordinating shared workflows

🎯 Requirements

• 2–4 years of experience in an executive assistant, marketing coordinator, or operations role • Proven ability to manage complex calendars, communications, and logistics across multiple stakeholders • Experience supporting a marketing, sales, or creative team is a strong plus • Highly organized with exceptional documentation discipline • Proactive and self-directed — you anticipate needs rather than wait to be told • Clear, confident communicator in writing and verbally • Proficient in Google Workspace, project management tools (ClickUp, Asana, or similar), and CRM platforms • Comfortable in a B2G, SaaS, or structured service environment • Able to work U.S. Central Time hours from a remote location

🏖️ Benefits

• Fully remote setup aligned with U.S. Central Time hours • Public holidays and paid time off • Internet and wellness stipend • Professional growth opportunities • Structured, execution-focused team environment