Junior Accounts Payable Associate

🔥 16 hours ago

🌐 Colombia, Mexico, +2 more countries – Remote

🇨🇴 Colombia – Remote 🇲🇽 Mexico – Remote 🇷🇸 Serbia – Remote 🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

📝 Accounts Payable

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HeadQuarters

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📣 Marketing

💸 Finance

Consulting • Marketing • Finance

HeadQuarters is a company that specializes in providing transparent staffing and shared services exclusively to cannabis businesses. Since 2018, they have been supporting growing cannabis companies by offering integrated industry experts to accelerate processes and enhance team productivity. Their services include accounting, sales administration, marketing, and managing cannabis collections, with a focus on improving cashflow reporting and increasing operational efficiency. Trusted by over 15 leading cannabis companies, HeadQuarters has processed thousands of SKUs, deliveries, and sales orders, delivering significant savings and operational gains to their clients.

📋 Description

• Process and review approximately 100–150 invoices per day for California operations and approximately 15 invoices per day for Non-California operations • Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central, validating that invoice information has been captured accurately • Compare and validate vendor invoices against corresponding Purchase Orders in Odoo • Identify missing, incorrect, or incomplete information and follow established procedures to resolve discrepancies • Request or follow up on Purchase Orders through Procurify for specific invoice categories when required • Ensure invoices are properly supported and routed according to internal AP procedures • Maintain accurate records of invoice status and pending items • Escalate invoice discrepancies, missing POs, or other processing issues to appropriate stakeholders • Prepare updates and communicate relevant information to the Central Accounts Payable Team • Support the AP team with reporting and follow-up on pending invoices or exceptions • Follow established internal controls and processes to ensure accuracy and consistency in invoice processing

🎯 Requirements

• Basic understanding of Accounts Payable or accounting processes preferred • Previous experience in an administrative, data entry, accounting, or finance-related role is a plus, but not required • Strong attention to detail and ability to identify discrepancies • Comfortable working with a high volume of transactions in a fast-paced environment • Ability to follow defined processes and procedures consistently • Basic understanding of Purchase Orders and invoice matching is preferred • Experience with ERP or accounting systems is a plus; experience with Business Central, Odoo, or Procurify is highly desirable but not required • Good organizational and follow-up skills • Comfortable communicating issues and updates to other teams • Basic to intermediate Excel skills preferred • English communication skills sufficient to work with internal teams and written documentation