Document Controller - Data Centres

April 28

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Turner & Townsend

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We build trust between clients, suppliers, governments and society through the commitment, capability and care our team brings. Delivering better outcomes that have a positive impact on the world around us.

10,000+ employees

📋 Description

• Management and configuration of CDE – Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups. • Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document. • Interface with Project Team and other agreed stakeholders - Act as the main point of contact for all queries and requests relating to the CDE system. • Provide CDE training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. • Provide training and guidance of file naming protocols. • Create and maintain training logs. • Provide advanced training – to super users and local administrators, covering advanced user and administrator CDE functionality. • Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. • Undertake regular checks of file / document workflows and release / move-on any locked workflows. • Develop and Maintain User guides – Prepare and update training packs, system user guides and quick reference sheets. • Manage system compliance and provide compliance reports – Undertake weekly compliance audits with regards to file naming, file storage locations, user access and provide reports to the head of WSO. • Create new project set ups on CDE – Create new project sites and assign users. • Support – Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity. • Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system. • Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.

🎯 Requirements

• Experienced Information Manager with 3+ years IM and/or Consultancy experience. • Administrator level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley, ProjectWise. • User level experience of at least one other CDE / EDMS or similar system. • Advanced Microsoft Office skills. • Excellent interpersonal skills, and the ability to communicate with people at all levels. • Well organised and able to manage multiple requirements simultaneously. • Must be able to manage priorities according to the demands of the project environment. • Skilled in presenting to groups and delivering training in a variety of mediums. • Set up and maintenance of workflows within a CDE / EDMS. • Excellent presentation skills.

🏖️ Benefits

• Provide opportunities for professional development (working with industry leading professionals, RICS Chartership development support, NEC accreditation) • Developed a market leading suite of bespoke digital tools to deliver our market leading cost management services: The Hive • Offer role development and advancement opportunities • Champion a diverse workforce and culture • Set out our NewLeaf strategy, commitment to social value and environmental issues • Promote a healthy, productive and flexible working environment that respects work-life balance. • We believe that everyone should pursue their passions and provide a real opportunity for this; whether you join one of our sports teams, social networks or bring a new interest to your colleagues.