Senior Oversight Specialist

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⛰️ Colorado, Nebraska, +2 more states – Remote

⛰️ Colorado – Remote 🌾 Nebraska – Remote 🗽 New York – Remote 🏈 Ohio – Remote

⏰ Full Time

🟠 Senior

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Ultimus Fund Solutions

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💸 Finance

☁️ SaaS

🤝 B2B

💰 Private equity on 2012-07

Finance • SaaS • B2B

Ultimus Fund Solutions is an independent provider of fund administration and investment operations solutions for advisors and asset/fund managers. The firm delivers high-touch, scalable services across public and private markets — including transfer agency, middle-office and investment operations, ETF launch and conversion support, and specialized administration for mutual funds, private equity, private credit, retail alternatives, REITs and other fund wrappers. Ultimus combines these services with integrated, AI-enabled technology platforms (Ultimus Connect, Portfolio Analytics Portal, Workflow Manager, Investor and Advisor Portal, Private Investor Portal and related tools) to provide data, reporting and workflow automation. According to its public materials it administers $775B+ in assets, supports 2,500+ funds, 450+ clients, and 1,200+ associates.

📋 Description

• Detects, investigates, and prevents fraudulent activities within the organization. • Performs identity verification review on new account shareholders, authorized signers, and beneficial owners, to satisfy Know your Customer ‘KYC’ and ‘AML Policy’ requirements. • Conducts comprehensive reviews on all politically exposed person (PEP) and OFAC/various watchlist alerts. • Requests supplementary documentary evidence from those persons who do not immediately pass KYC verification and updates account accordingly. • Reviews various reports to evaluate and monitor transactional activity to identify potential suspicious activity. • Performs manual “real time” KYC identity verification for requests submitted by related departments. • Reviews account activity and provides timely responses to Red Flag submissions; records suspicious activity, including shareholder personal information, in various internal watchlists. • Adheres to designated timelines and procedures to ensure timely and accurate completion of tasks. • Attends training and provides guidance to associates on fraud detection and prevention techniques. Raises awareness of fraud risks and promotes a culture of vigilance. • Assists with identification, organization, and dissemination of archived materials to support completion of SOC1 and annual AML audits. • Assists with client conversion data reviews and department clean-up projects, as needed. • Assists with production and quality control review of quarterly client AML certifications. • Conducts a bi-weekly FinCEN processing and quality control review; reports any “positive hits” to AML Manager and AMLCO; provides certifications to clients. • Conducts a quarterly OFAC processing and quality control review; reports any “positive hits” to AML Manager and AMLCO. • Processes monthly Lexis Nexis invoices to Accounts Payable in a timely manner. • Creates extensive written team procedures and maintains in Knowledge Management System (KMS) database. • Assists with Lexis Nexis administration role to maintain user access status, establish new users, etc.

🎯 Requirements

• Bachelor’s degree in finance, law, business administration, or a related field. • 3-5 years of experience in AML compliance and fraud detection, preferably within the financial services industry. • Bank Secrecy Act (BSA), Anti-Money Laundering (AML)/Terrorist Financing, Customer Identification Program (CIP), Know Your Customer (KYC), Office of Foreign Asset Control (OFAC) regulatory and program requirements. • Effective internet search techniques. • Microsoft Office Suite, with demonstrated experience in Excel, including pivot tables, macros, filtering, and sorting. • Adobe Acrobat.

🏖️ Benefits

• Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used. • Collaborates with the correspondence team to create and maintain written shareholder communication templates to be used with collection of supporting KYC documentation. • Contact as needed with clients, financial representatives, and shareholders regarding general information, resolution of issues, inquiries, or reporting requirements. • Contact with members of AML Oversight team and various other internal teams regarding follow-up inquiries, open workflow, etc.