Program/Event Coordinator

Job not on LinkedIn

October 3

🏖️ New Jersey – Remote

Although this job is listed in New Jersey, this company may be open to hiring remote in other states.

💵 $22 - $28 / hour

⏰ Full Time

🟢 Junior

🎪 Events

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

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Veeva Systems

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SaaS • Healthcare Insurance • Pharmaceuticals

Veeva Systems is a cloud-computing company focused on the global life sciences industry. It provides software, data, and consulting services to streamline research and development, quality management, regulatory operations, and commercial processes. Veeva's solutions encompass clinical trials, regulatory submissions, drug safety management, and commercial execution to support life sciences enterprises in their mission to improve and extend life.

1001 - 5000 employees

☁️ SaaS

⚕️ Healthcare Insurance

💊 Pharmaceuticals

📋 Description

• Database management - manage promotional educational programs within the proprietary system • Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines • Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements • Coordinate payment with venues/caterers and any other vendors • Frequent daily communication with sales representatives and faculty as needed • Review all venue contracts for accuracy/ensure customer compliance requirements are met • Ensuring all event materials are complete and accurate • Work closely with other team members to ensure successful execution of events • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property) • Effectively manage a high volume of events while also responding to emails and phone calls • Manage and monitor a high volume of emails daily. • Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)

🎯 Requirements

• High School diploma or equivalent; College Degree Preferred • 1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service) • Pharmaceutical Speaker Bureau experience is a plus • Pharmaceutical Event Planning experience is a plus • Strong analytical and problem-solving skills • Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities • Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred • Located in PST or MST, or willing to work in those timezones.

🏖️ Benefits

• Medical, dental, vision, and basic life insurance • Flexible PTO and company paid holidays • Retirement programs • 1% charitable giving program