AI-Enhanced Virtual Assistant

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August 9

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Virtual Assist

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B2B • Productivity • SaaS

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

11 - 50 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

📋 Description

• We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our team remotely in administrative, operational, and AI-integrated functions. • This role goes beyond traditional VA duties. • You’ll play a key part in implementing AI solutions to improve business operations, customer engagement, and decision-making processes.

🎯 Requirements

• Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations • Support AI-driven systems for: • Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed • Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates • Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI • 24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat • Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations • Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery • Manage calendars, schedules, and email inboxes • Organize digital files and documents for easy retrieval • Prepare presentations, reports, and documents using AI-enhanced tools • Draft and respond to internal/external communications • Create meeting recaps and AI-generated follow-up summaries • Manage team notifications and updates across platforms like Slack or Teams • Track tasks and progress using tools like ClickUp, Asana, or Trello • Conduct online research and summarize insights using AI • Support project planning and collaboration across team • Provide prompt responses to client inquiries and escalate when needed • Use chatbots and AI to improve service quality and speed • Handle sales-related communication and appointment setting via SMS and email • Proven experience as a Virtual Assistant or in a similar administrative/support role • Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO) • Familiarity with automation platforms like Zapier or Airtable to streamline tasks • Proficient with productivity and communication tools such as Google Workspace, • Microsoft Office, Slack, and Zoom • Strong written and verbal communication skills in English • Able to work independently, manage multiple priorities, and maintain confidentiality • Detail-oriented, organized, and quick to learn new technologies • Has coaching and consultative experience in a similar role • Preferred leadership experience

🏖️ Benefits

• Flexible work-from-home opportunity. • Opportunity to contribute to a growing business by enhancing efficiency and client experience. • Supportive and collaborative work environment.