Virtual Assistant

Job not on LinkedIn

🔥 12 hours ago

🇸🇬 Singapore – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Manage incoming emails and administrative follow-ups • Organize and maintain Google Drive, files, folders, and documents • Clean up file structures and introduce sustainable organizational systems • Systemize recurring administrative tasks and workflows • Assist with invoicing and routine administrative activities • Identify tasks that can be streamlined or delegated • Suggest improvements to organization and day-to-day business processes • Maintain and use the Brevo CRM • Organize and update CRM records and workflows • Support business outreach and follow-up activities • Develop and maintain consistent outreach processes • Conduct basic research and identify relevant contacts or opportunities • Track follow-ups and outreach activities • Create and edit professional presentations and slide decks using PowerPoint/Google Slides • Create basic graphics and visual assets using Canva • Support basic Instagram and marketing-related tasks as directed • Follow existing brand guidelines and adapt existing brand materials • Collaborate with marketing/branding support to execute agreed-upon creative tasks • Provide flexible support across administrative, outreach, CRM, and creative tasks • Take ownership of assigned areas and identify opportunities to add value • Help build scalable systems and processes as the business grows • Work alongside a fractional business/marketing strategist and take direction when appropriate

🎯 Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar generalist role • Strong organizational and time-management skills • Excellent written and verbal English communication • Comfortable working independently with minimal supervision • Strong attention to detail and ability to follow through on tasks • Ability to prioritize competing tasks and manage deadlines • Experience with administrative support, CRM management, outreach, and basic creative work • Ability to learn new systems and tools quickly • Self-starter and proactive problem-solver • Resourceful, dependable, and highly organized • Experience with Brevo CRM and outreach, or comfort learning it • Experience with Google Workspace, Google Drive, Google Docs, Google Sheets, PowerPoint/Google Slides, Canva, Instagram, LinkedIn, email, and general online business tools, or comfort learning them • Experience with additional CRM, project management, productivity, or creative tools is a plus • Availability for a fixed part-time shift of at least 10 hours per week • Preferred availability approximately 9:30 AM–11:30 AM Singapore Time, Monday–Friday • Ability to attend a daily check-in at approximately 9:30 AM Singapore Time

🏖️ Benefits

• Potential to grow into a full-time position • Additional hours may be arranged when required • Opportunity to build a long-term working relationship and grow alongside the business