Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Virtual Construction Assistants

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

🏗️ Construction

Consulting • Logistics • Construction

Virtual Construction Assistants is a recruitment and staffing agency focused on providing administrative support specifically for the construction industry. They specialize in sourcing and placing qualified virtual assistants, including roles like engineers, architects, bookkeepers, project managers, and more. By addressing labor shortages in the construction sector, they help companies streamline operations, reduce overhead costs, and maintain efficient workflow with professional staffing solutions.

📋 Description

• Provide administrative support for construction and/or remodeling projects • Manage data entry, customer databases, and organize files • Perform internet research on materials, suppliers, and construction-related topics • Handle email and calendar management • Transcribe field notes and ensure accurate documentation • Qualify potential leads over the phone and gather necessary information • Schedule meetings with leads and update CRM with lead/deal information • Offer customer support and handle phone calls as needed • Coordinate supplier communication, manage material orders, and schedule deliveries • Oversee change order requests and track related invoices • Track project expenses and assist with purchase order invoicing • Manage COIs and project warranties, ensuring proper documentation and follow-up

🎯 Requirements

• Excellent written and verbal communication skills • Prior experience in an administrative role, ideally within the remodeling or construction industry • Knowledge of construction terminology • Strong organizational skills and keen attention to detail • Proficiency in managing emails, calendars, and customer databases • Experience with supplier coordination, material ordering, and delivery scheduling • Familiarity with tracking project expenses, invoices, and managing change orders • Ability to handle customer support calls and qualify leads over the phone • Experience using CRM tools to manage and update lead/deal information