Executive Assistant, Asana Proficiency

🕒 January 8

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings. • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings. • Serve as the primary point of contact for internal and external communications on behalf of senior leaders. • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses. • Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items. • Participate in team and leadership meetings as required to gain context on priorities and critical business activities. • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Handle confidential information with discretion and professionalism. • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects. • Collaborate with other administrative professionals to ensure smooth operations across functional areas.

🎯 Requirements

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack. • Experience working on a Mac operating system is required. • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones. • Bachelor's degree or any certificate course (required) • Excellent phone, email, and instant messaging communication skills • Excellent English communication skills, both written and verbal (at least B2 level) • Solid organizational & time management skills • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained • Able to work on a graveyard shift

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay