Partner Executive Assistant

🕒 January 8

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Provide high-level administrative support, including managing complex calendars, coordinating international travel, and preparing for high-stakes meetings • Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications • Serve as the primary point of contact for internal and external stakeholders, maintaining a professional and courteous demeanor at all times • Handle sensitive business and personal information with the highest level of discretion and integrity • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses • Organize and maintain files, documents, and other essential records • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes • Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling • Monitor ongoing projects, ensure timely communication between teams, and track deliverables • Plan and prepare executive travel itineraries, book accommodations, and handle logistics • Draft and manage correspondence, create presentations, and ensure seamless communication across all platforms • Synthesize data into cohesive reports and create presentation slides for meetings and conferences • Oversee account profiles, manage reviews, and upload relevant media content as needed • Quickly adapt to and master any software, tools, or apps your client uses, leveraging AI and automation to maximize efficiency • Anticipate the needs of your executive to solve problems before they arise and ensure their day runs smoothly • Perform miscellaneous tasks to support the executive's needs and priorities

🎯 Requirements

• Minimum of 5+ years of solid experience as an Executive Assistant supporting C-suite level executives (CEO, COO, etc.), preferably in a Fortune 500 or equivalent high-paced environment • University Bachelor's degree (preferably from Big 4 Universities) • Exceptional English communication skills, both written and verbal (C1 - C2 Level). Native or near-native fluency is non-negotiable • Excellent phone, email, and instant messaging communication skills • Tech-savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office), Google Workspace • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Solid organizational and time-management skills, with the ability to manage multiple priorities simultaneously • Exceptional attention to detail and a commitment to delivering flawless work • A high degree of professionalism, polish, and cultural fit for a discerning, high-profile clientele • Proven ability to work effectively and independently in a remote setting • Proactive attitude and willingness to be trained • Able to work on US work hours/graveyard shift

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay