Freelance Virtual Accounts Receivable Specialist

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🕒 4 days ago

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WolfSteel Buildings

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2022

🏠 Real Estate

Construction • Manufacturing • Real Estate

WolfSteel Buildings is a Texan metal builder that specializes in metal building projects. They guide customers through the entire process of metal building construction, including design, permitting, site preparation, and installation, offering a hassle-free experience from start to finish. Their focus on customer service and quality has made them a preferred choice for residents in Texas looking for reliable metal structures.

📋 Description

• Workdays: Monday-Friday • Hours: 8AM-12PM (Central Time) OT possible if we're really behind on collecting, etc. • Payment Processing: Receive, verify, and process client payments including physical checks, ACH payments, wire transfers, and credit card transactions. • Post Payments: Post pictures of ACH deposits, and wire transfers into the appropriate chats for team visibility. • Bank Transfers: Transfer deposits between company bank accounts as directed and maintain accurate records of all transfers. • QuickBooks Payment Application: Apply checks, wires, ACH payments, and other deposits to the appropriate client invoices within QuickBooks. • Declined & Returned Payments: Monitor and resolve declined credit card payments, returned ACH transactions, bounced checks, and other payment issues. • Client Payment Resolution: Communicate with clients and internal teams to quickly resolve declined, disputed, or returned payments. • Collections: Maintain collection reports and collection sheets. Contact clients regarding outstanding balances and past due invoices. Follow up through texts, emails, & calls. • Accounts Receivable Monitoring: Review Accounts Receivable Aging Reports regularly to identify issues. • Financial Tracking: Maintain company savings and financial tracking sheets. • Payables Coordination: Update Payables Tracking Sheets and project payment statuses when client payments have been received. • Client Service: Provide friendly and timely communication while maintaining positive relationships with clients throughout the payment process.

🎯 Requirements

• Strong attention to detail • Excellent organizational skills • High level of accountability • Ability to handle confidential information • Strong communication skills • Comfortable making collection calls • Ability to work independently • Problem-solving mindset • Strong follow-through • Positive attitude • Ability to multitask • Time management skills • Experience with QuickBooks preferred • Experience with collections preferred • Proficiency in Google Sheets • Ability to work in a fast-paced environment • Desire to learn and grow.

🏖️ Benefits

• Weekly pay • Paid training • Birthday pay • Holiday pay • 20 vacation hours (after 30 days, pro-rated) • 20 unpaid hours (after 30 days, pro-rated)