Real Estate and Mortgage Operations Assistant

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🕒 January 19

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WOW Remote Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

📋 Description

• Manage and maintain CRM systems to ensure accurate and up-to-date client and lead information • Track pipelines and monitor deal progress across real estate and mortgage transactions • Handle client follow-ups to maintain consistent and professional communication • Perform accurate data entry and maintain organized records • Prepare and organize compliance-friendly documentation related to real estate and mortgage processes • Support transaction coordination activities from intake through closing • Communicate with borrowers to gather information and provide status updates • Assist with workflow optimization to improve operational efficiency • Collaborate daily with the lead-generation VA to ensure leads are processed correctly and on time • Align marketing and lead-generation efforts with operational requirements

🎯 Requirements

• Proven experience providing administrative support in real estate and mortgage operations • Hands-on experience with CRM platforms and pipeline tracking • Familiarity with real estate and mortgage documentation and compliance standards • Strong attention to detail and high level of accuracy • Reliable, organized, and able to manage multiple tasks simultaneously • Excellent written and verbal English communication skills • Background in real estate transaction coordination or mortgage operations • Experience communicating directly with borrowers or clients • Ability to identify process gaps and suggest operational improvements • Comfortable working in a collaborative, remote team environment

🏖️ Benefits

• Full-time position • 100% remote role • Long-term opportunity with a stable and growing team • Collaborative work environment focused on trust and accountability • Exposure to U.S.-based real estate and mortgage operations