Executive Assistant - Bookkeeper

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July 11

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Yellowstone

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Real Estate • Architecture • Construction

Yellowstone is a company specializing in integrated architecture and design services. They have a collaborative approach that integrates design, architecture, and technical experts to deliver seamless and visually appealing structures inspired by their clients’ passions and needs. With a team of highly skilled designers, architects, planners, and construction professionals, Yellowstone excels in creating efficient buildings and interiors. Their projects include office spaces, religious facilities, and food service areas, showcasing their ability to handle a variety of architectural needs. Client testimonials praise their design skills, problem-solving abilities, and professionalism for delivering projects on time and within budget. Based in Ann Arbor, Michigan, they ensure every project comes together flawlessly by working closely with clients and partners alike.

11 - 50 employees

Founded 1992

🏠 Real Estate

📋 Description

• Yellowstone Local is a staffing and recruiting agency supporting the skilled trades industry • Position Overview: As an Executive Assistant / Bookkeeper, you’ll wear multiple hats • You’ll own your responsibilities, support the business owner directly, and keep the office organized • Key Responsibilities: Managing QuickBooks for bookkeeping, payroll coordination, and invoice creation • Processing timecards and pulling reports • Assisting with job costing, contract tracking, and ordering materials • Managing emails, schedules, contracts, and general admin tasks • Supporting the business owner by tracking deadlines and keeping tasks prioritized • Communicating with vendors and handling sensitive information with discretion

🎯 Requirements

• Minimum 3 years of experience in bookkeeping and/or executive assistant roles • Proficiency with QuickBooks (bookkeeping, invoicing, and payroll) • Strong written and verbal English communication skills • Comfortable working full-time (45 hours/week) on Pacific Time • High attention to detail and strong follow-through • Ability to work independently and proactively • Experience in small business or contractor/trade environments preferred • Familiar with email platforms (e.g., Gmail), timecard processing, and contract management • Strong organizational and multitasking skills • Must maintain confidentiality and handle business operations with professionalism

🏖️ Benefits

• 100% remote work setup with flexibility based on client needs • Be part of a growing team that supports top-tier brands in the skilled trades • Receive dedicated training and support from both Yellowstone Local and the client • Unlock long-term growth opportunities and stability based on your performance