Chief of Staff, Executive Assistant

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🕒 5 days ago

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes • Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs • Ensure on-time meeting starts; anticipate logistics; proactively check executive status and readiness • Own task boards and project trackers; maintain clear priorities and deadlines • Prepare agendas, docs, and resources for upcoming decisions; ensure follow-ups are completed • Drive cross-departmental coordination; “firefight” blockers on behalf of the executive • Draft/polish decks, memos, SOPs, customer letters, and internal updates • Create concise summary reports and executive briefs from complex inputs • Maintain a consistently high standard of clarity, tone, and brand alignment • Schedule with partners; prepare materials; support contracts and onboarding • Maintain relationship maps and key contact cadences for the executive • Track deliverables and ensure external commitments are met on time • Pull light reports; summarize key data points for quick executive decisions • Capture live meeting notes; track action items; circulate clear summaries • Handle occasional personal admin tasks that enable executive focus

🎯 Requirements

• Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment • Prior Executive Assistant (or equivalent) experience supporting a C-level executive • Mastery of calendar/inbox management and meeting ops across tools like Google Workspace, Slack, and a PM tool (e.g., Notion/Asana) • Proven cross-functional project ownership with measurable outcomes • Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time • WFH Set-Up: • - Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • - Internet speed of at least 40MBPS • - Headset with an extended mic that has noise cancellation and a webcam • - Back-up computer and internet connection • - Quiet, dedicated workspace at home

🏖️ Benefits

• No benefits package included