Executive & Project Administrative Virtual Assistant

Job not on LinkedIn

🔥 1 hour ago

🤠 Texas – Remote

🤠 Texas – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage calendars, appointments, reminders, and upcoming priorities • Attend assigned virtual meetings and take detailed, organized notes • Track action items, commitments, and follow-ups from meetings • Help ensure important deadlines and responsibilities are met • Schedule meetings, appointments, and routine communications • Keep the owner organized and informed of upcoming priorities • Enter production-report information into the company's internal project-tracking system • Perform recurring project data entry accurately and consistently • Assist with submittals and other project documentation • Organize meeting records and project-related information • Download, transfer, and maintain information within company systems • Support the Project Manager with repetitive administrative tasks • Assist with additional project and operational administration as trained • Send professional emails and routine project communications • Follow up on outstanding administrative items • Coordinate routine meetings and appointments with outside contacts • Communicate with vendors, clients, or project contacts when directed • Provide proactive updates and raise questions when information or direction is unclear

🎯 Requirements

• Executive assistant, administrative, or back-office support experience required • Strong data-entry and documentation skills required • Calendar and meeting-management experience required • Professional note-taking and follow-up experience strongly preferred • Strong written English required • Experience supporting executives, project managers, or operational teams preferred • Construction or project-administration experience is a plus but not required • Ability to learn proprietary software and recurring workflows required • Highly organized and detail-oriented • Proactive rather than waiting for constant direction • Excellent written and spoken English • Strong meeting-note and documentation skills • Dependable with repetitive, detail-sensitive work • Comfortable supporting both an owner and Project Manager • Able to learn company-specific systems and processes quickly • Strong follow-through and accountability • Microsoft Office / Google Workspace • Calendar & Email Platforms • Virtual Meeting Platforms • AI / Meeting Note-Taking Tools • Project Tracking / Data Entry Systems – Training Provided • Availability for 30 contracted hours per week, Monday through Friday, during CST business hours (TBD)

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Expected contracted hours may increase based on performance and workload