Sourcing and Meeting Planner

Job not on LinkedIn

🔥 12 minutes ago

🇺🇸 United States – Remote

💵 $41.6k - $68.3k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Internova Travel Group

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2008

📦 Logistics

🏨 Hospitality

✈️ Travel

Logistics • Hospitality • Travel

Internova Travel Group is a prominent travel services company specializing in providing a range of travel-related solutions. The company offers services such as leisure travel, corporate travel management, and cruise travel, catering to diverse client needs. With a strong focus on customer satisfaction and innovative travel experiences, Internova aims to enhance the way people travel and explore the world.

📋 Description

• Lead execution of venue sourcing efforts for low to medium complexity client meetings and events • Act as a strategic business ally for clients by defining meeting objectives and understanding strategic business goals • Incorporate client strategic business goals into the sourcing process • Use Cvent and other venue sourcing tools to source venue proposals through RFP processes • Conduct site inspections per client and Operations Manager requests • Negotiate with venues to drive value for Altour and client objectives • Facilitate venue contracting according to Altour standards and client interests • Ensure seamless hand-off to the designated Meeting Planner • Maintain accurate project data and records in Altour’s Cvent platform and other internal systems • Maintain client budgets and provide accurate understanding of venue expenses • Provide inputs to facilitate financial close of projects • Lead execution of client meetings and events • Advise clients on objectives and project strategy • Maintain proactive communication with clients and resolve challenges • Oversee event details including budgets, timelines, logistics, transportation manifests, agendas, and meeting materials • Manage budgets, control event costs, and comply with financial profitability and pricing targets • Manage third-party vendors including hotels, DMCs, and transportation providers • Lead team members in onsite meeting and event execution • Collaborate with the Technology team on registration, event apps, and websites • Manage client final bill summaries and reconcile expenses • Participate in internal meetings regarding volume, productivity, deliverables, processes, and service levels • Support positive team culture and motivate teammates to achieve business goals

🎯 Requirements

• At least 3 years of relevant experience in the meeting and events industry, with some time focused on sourcing work • Bachelor’s Degree or equivalent work experience • Detailed understanding of meeting and incentive planning with specific assignments in the program delivery phase of a program • Ability to incorporate client strategic business goals throughout project execution process • Proven ability to work on multiple tasks and prioritize effectively while managing multiple projects • Keen attention to detail and ability to work well under pressure • Ability to engage with key client stakeholders and C-level executives with high level of professionalism and focus on client strategic business goals • Strong negotiation skills and ability to maintain strong, collaborative relationships with clients, vendors and internal team members • Work independently as well as collaboratively within a team environment • Enthusiasm for developing others to improve performance • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams • Competency in leveraging Cvent for sourcing and event management (preferred) • Competency in leveraging SmartSheet as a project management and reporting tool (preferred) • Strong understanding of billing and financial accrual process • Ability to travel up to 15–20% of the time • Must be able to work weekends and nights during travel periods of program operation or client meetings • Participation in industry organizations/events (i.e. MPI, IMEX, etc.)

🏖️ Benefits

• Choice of two medical plans • Two dental plans • Vision insurance • Flexible spending accounts (FSAs) • Company-paid life insurance and AD&D • Optional additional life insurance and AD&D • Disability insurance • Paid parental leave • Paid time off • 401k Plan with company match • Discounted employee travel options • Access to LinkedIn Learning webinars and courses • Discounted pet insurance • Discounted auto, home, & renters insurance • May be eligible for an incentive, commission, bonus, or discretionary bonus program based on company financial goal achievement and individual performance