Grant Administration Specialist

Job not on LinkedIn

🔥 55 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $0 - $45k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

👻 Ghost score 0%

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Albizu University

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1976

📚 Education

🤝 Non-profit

Education • Non-profit

Albizu University is a private non-profit university offering undergraduate and graduate programs with a strong focus on psychology, education, human services, speech and language, and related fields. It operates two campuses — San Juan, Puerto Rico, and Doral, Florida — and is accredited by the Middle States Association of Colleges and Schools. The university emphasizes professional training in psychology, education, business, and allied human services disciplines.

📋 Description

• Provide day-to-day administrative support for the financial and operational administration of the Title III grant • Maintain organized, accurate, and audit-ready electronic grant files for expenditures, procurement, contracts, personnel, travel, stipends, supplies, consultants, and project activities • Prepare and process purchase requisitions, payment requests, travel documentation, consultant payments, stipends, and other grant-related transactions in coordination with Finance and Procurement • Maintain detailed records of grant expenditures, encumbrances, commitments, and available balances by budget category • Reconcile internal grant expenditure records with institutional financial reports and research discrepancies • Assist with monitoring expenditures against the approved budget and identifying potential variances • Maintain supporting documentation demonstrating that expenditures correspond to approved grant activities • Track contracts, purchase orders, invoices, deliverables, and payment schedules for grant-funded vendors • Maintain personnel documentation associated with grant-funded positions, including appointment information, salary allocations, and time-and-effort documentation • Coordinate documentation for grant-funded travel and professional development activities • Maintain records associated with faculty stipends and verify completion of required activities and deliverables before processing payments • Assist with budget modifications, expenditure projections, and financial documentation required for internal and federal reporting • Support preparation of annual performance reports, continuation documentation, financial reports, external evaluations, audits, and monitor reviews • Maintain a grant compliance calendar identifying reporting deadlines, contractual deadlines, renewals, deliverables, and other administrative requirements • Assist in documenting procurement processes and maintaining appropriate support records for grant-funded purchases and contractual services • Work collaboratively with the Office of External Resources, Finance, Human Resources, Procurement, and other institutional offices • Assist with documenting project meetings, activities, participation, and deliverables for grant reporting • Maintain confidentiality and appropriate controls over student, personnel, financial, and institutional information • Support grant closeout activities, including reconciliation of records, outstanding obligations, inventories, and final documentation • Perform other grant administration and compliance duties assigned by the Project Director

🎯 Requirements

• Bachelor's degree from an accredited institution in business administration, accounting, finance, public administration, higher education administration, or a related field • Two (2) years of experience in grant administration, financial administration, accounting, project administration, procurement, or a related area • Experience maintaining detailed administrative and financial records • Experience with federal grants and higher education is preferred