Global Meetings & Events Manager, Meeting Planning

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $95.6k - $129.3k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Amgen

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1980

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

💰 $28.5G Post-IPO Debt on 2022-12

Healthcare • Biotechnology • Pharmaceuticals

Amgen is a global leader in biotechnology, focusing on the development and commercialization of innovative medicines made from living cells. The company aims to treat serious illnesses, often targeting diseases with limited therapeutic options. Amgen emphasizes scientific innovation and is committed to ethical research, patient safety, and environmental sustainability. It actively engages in clinical trials and is known for its contributions to the fields of cancer treatment and obesity management among others.

📋 Description

• Lead end-to-end strategy, planning, execution, and closeout of assigned complex, high-visibility programs, including executive programs • Translate sponsor objectives into program plans, milestones, agendas, production requirements, run-of-show documents, communications, registration, travel requirements, and coordinated workstreams • Set program ownership, priorities, decision points, and contingency plans while managing concurrent programs • Define objectives and success measures, assess outcomes, and recommend improvements • Serve as primary planning partner for sponsors, senior leaders, administrative partners, and key stakeholders • Advise on meeting approach, attendee experience, timing, cost, standards, and compliance requirements • Lead planning meetings and status reviews, communicate decisions and progress, and raise risks with proposed solutions • Coordinate with Corporate Affairs, Executive Teams, Commercial, IT, Global Security, Legal, Procurement, Finance, Facilities, and other internal partners • Oversee the attendee journey, including invitations, communications, registration, travel, accommodations, hospitality, accessibility, and onsite service standards • Lead onsite operations across registration, attendee services, production, transportation, food and beverage, and supplier delivery • Resolve escalated issues and activate contingency plans • Collect feedback and lead post-event debriefs • Develop and manage budgets and forecasts; monitor commitments, actuals, variances, and financial risks • Ensure compliance with GMM policies, approval processes, and legal, privacy, and compliance requirements • Identify and mitigate operational, financial, attendee, safety, and reputational risks • Review supplier scopes, contracts, deliverables, invoices, concessions, deposits, cancellation and attrition exposure, payment tracking, and reconciliation • Own registration strategy and governance, including data requirements, communications, reporting, and user experience • Review registration sites, event apps, technology workflows, integrations, and reporting; coordinate testing and technical support • Maintain accurate program records in Cvent • Evaluate approved event technology, AI tools, and automation • Partner on venue requirements, sourcing, site selection, and stakeholder recommendations • Set supplier responsibilities and retain accountability for supplier performance • Work with GMM, Procurement, and authorized signatories on contracts and obligations • Direct and prioritize the Senior Associate’s operational workstreams, providing guidance, coaching, quality review, and decisions • Communicate with the Senior Associate and Associate Director regarding status, workload, risks, milestones, and resource needs • Improve service quality, consistency, efficiency, and cost effectiveness through reporting and feedback • Promote standard processes, templates, collaboration, and technology improvements

🎯 Requirements

• Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered • 5+ years of corporate or agency meeting or event planning experience delivering complex, high-visibility programs in a corporate environment • Experience managing budgets, forecasts, supplier scopes, invoice review, payment coordination, and post-event reconciliation • Proficiency in Cvent and Microsoft Office, with experience using registration and project management tools • Strong cross-functional collaboration, stakeholder management, communication, organization, judgment, discretion, and problem-solving skills • Experience providing day-to-day direction, coaching, or oversight to planning colleagues • Able to manage competing priorities and lead onsite execution in a fast-paced environment • Approximately 30% travel for onsite event support, with occasional evening or weekend work based on program schedules • Preferred: Experience in life sciences or another regulated industry • Preferred: Familiarity with virtual and hybrid meeting platforms and attendee-facing event apps

🏖️ Benefits

• Comprehensive employee benefits package • Retirement and Savings Plan with generous company contributions • Group medical, dental and vision coverage • Life and disability insurance • Flexible spending accounts • Discretionary annual bonus program • Stock-based long-term incentives • Award-winning time-off plans • Flexible work models, including remote work arrangements, where possible • Career development opportunities • Work/life balance