Senior Associate, Global Meetings & Events – Meeting Planning

Job not on LinkedIn

🔥 16 hours ago

🇺🇸 United States – Remote

💵 $78.6k - $106.4k / year

⏰ Full Time

🟠 Senior

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Amgen

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1980

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

💰 $28.5G Post-IPO Debt on 2022-12

Healthcare • Biotechnology • Pharmaceuticals

Amgen is a global leader in biotechnology, focusing on the development and commercialization of innovative medicines made from living cells. The company aims to treat serious illnesses, often targeting diseases with limited therapeutic options. Amgen emphasizes scientific innovation and is committed to ethical research, patient safety, and environmental sustainability. It actively engages in clinical trials and is known for its contributions to the fields of cancer treatment and obesity management among others.

📋 Description

• Partner with the Manager to deliver assigned programs from intake through post-event closeout • Own defined operational workstreams and keep the Manager informed of progress, risks, decisions, and changing priorities • Maintain timelines, action logs, agendas, run-of-show documents, and planning materials • Coordinate planning calls, capture decisions, and follow up on assigned actions • Build, configure, test, and maintain Cvent registration websites and attendee-facing event apps • Manage registration questions, event content, agendas, attendee communications, push notifications, and onsite information • Monitor registration, maintain accurate attendee lists, process updates, prepare reports, respond to attendee questions, and troubleshoot routine access issues • Use approved AI tools, automation, and technology to streamline registration, communications, reporting, and recurring tasks • Coordinate invitations, travel and accommodation information, transportation, accessibility and dietary requirements, signage, and program materials • Support onsite registration and check-in, event app assistance, attendee services, and assigned logistics • Resolve routine attendee and operational issues and escalate complex, sensitive, or time-critical matters • Coordinate requirements and deliverables with IT, Global Security, Facilities, Communications, Finance, Procurement, Legal, internal teams, and suppliers • Support venue requirements, decision materials, and site-visit logistics • Maintain budget trackers, supplier quotes, purchase-order information, commitments, and actual costs • Check invoices and supporting records, route approved packages, and assist with Finance reconciliation • Maintain accurate Cvent records and required program documents while following policies and compliance standards • Gather attendee feedback and supplier information, contribute to post-event debriefs, and recommend improvements • Improve planning templates, processes, and team workflows; coordinate coverage and share information with colleagues

🎯 Requirements

• Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered • 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or related work • Experience coordinating multiple workstreams and deadlines with accuracy and attention to detail • Demonstrated initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication • Ability to adapt to changing priorities and collaborate across functions • Strong service orientation and discretion • Proficiency with Microsoft Office, including Excel and PowerPoint • Hands-on experience creating online registration sites and attendee-facing event apps • Approximately 30% travel for onsite support • Ability to work occasional evening or weekend hours based on program needs • Cvent experience is strongly preferred • Experience supporting complex, executive, or high-visibility programs is preferred • Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation tools is preferred

🏖️ Benefits

• Comprehensive employee benefits package • Retirement and Savings Plan with generous company contributions • Group medical, dental and vision coverage • Life and disability insurance • Flexible spending accounts • Discretionary annual bonus program • Stock-based long-term incentives • Award-winning time-off plans • Flexible work models, including remote work arrangements, where possible • Career development opportunities • Work/life balance • Health and welfare plans for staff and eligible dependents • Financial plans with opportunities to save towards retirement or other goals