Document Control Project Manager

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Ancient Nutrition

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 B2C

🛍️ eCommerce

🧘 Wellness

💰 $103M Private Equity Round - Ancient Nutrition on 2018-03

B2C • eCommerce • Wellness

Ancient Nutrition is a direct-to-consumer nutritional supplement brand that offers a wide range of consumer products — including collagen peptides, multi-collagen proteins, sports nutrition, active peptides, organic supergreens, probiotics, vitamins, and herbal blends. The company emphasizes superfood ingredients, fermentation and ancient preparation techniques combined with clinically backed ingredients, a subscription e-commerce model, regenerative organic farming practices, and social/environmental commitments (including B-Corp certification and regenerative farming programs).

📋 Description

• Serve as the point of contact for supplier quality-related inquiries involving contract manufacturers and ingredient suppliers • Manage and coordinate documentation requests from Sales, retail partners, Brand, and internal stakeholders • Track and route COAs, GMP certificates, specification sheets, and stability attestations • Monitor supplier documentation gaps and follow up to drive closure • Own or support change control activities, including documentation review, impact assessments, and cross-functional communication • Maintain change control logs, flag stalled items, and verify required documentation is complete before closure • Support formal change control documentation under 21 CFR Part 111 • Assist with preparing, formatting, maintaining, version-controlling, and routing finished goods specifications • Maintain organized, audit-ready specification files • Compile, organize, and track documentation for third-party certification programs • Support documentation packages for certification audits or applications • Track certification renewal timelines and outstanding documentation needs • Maintain organized, version-controlled document repositories across quality systems • Support documentation and tracking for alternate raw materials or suppliers • Support internal and external audit readiness • Apply working knowledge of FDA regulations to support compliant documentation practices • Report to the Director of Quality Assurance and collaborate cross-functionally with Product Development, Sales, and Regulatory Affairs

🎯 Requirements

• Associate's degree, or equivalent combination of education and relevant work experience • 5+ years of experience in quality document control, document management, or QA administrative support • Experience ideally within dietary supplements, food, or another FDA-regulated industry • Strong organizational skills to manage multiple concurrent workstreams and deadlines • Clear, professional written and verbal communication skills • Ability to work independently in a remote environment while coordinating with a distributed team • Familiarity with cGMP documentation requirements under 21 CFR Part 111 and/or food safety documentation under 21 CFR Part 117 preferred • Exposure to supplier/vendor qualification documentation, including COAs, GMP certificates, and specifications preferred • Exposure to third-party certification programs such as Non-GMO Project, NSF, USDA Organic, or similar preferred • Working knowledge of applicable FDA regulations, including 21 CFR Part 111 and 21 CFR Part 117

🏖️ Benefits

• Remote work arrangement