Payroll Specialist

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Apex Companies, LLC

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📋 Compliance

💰 Funding Round on 2019-01

Engineering • Environmental • Compliance

Apex Companies, LLC is an award-winning consulting and engineering firm that provides a comprehensive range of services related to water resources, environmental solutions, and infrastructure development. Their expertise spans across various sectors including health and safety compliance, environmental assessment, civil engineering, and sustainable infrastructure management. With a commitment to delivering high-impact results, Apex is dedicated to fostering a safe, sustainable, and equitable future for their clients and communities.

📋 Description

• Process weekly and bi-weekly payrolls across multiple entities, ensuring accuracy and timeliness • Review, audit, and approve employee timesheets and payroll data prior to final submission • Manage payroll adjustments, including bonuses, garnishments, direct deposits, tax withholdings, and address updates • Monitor and resolve payroll discrepancies, including missing or incomplete employee data (e.g., unemployment state codes) • Conduct payroll reconciliations and maintain supporting documentation • Generate and maintain payroll-related reports, including PTO, bereavement, holiday, volunteer time, and leave tracking • Prepare labor detail reports and certified payroll reports (WH-347) • Update and maintain compliance portals for reporting hours and wages • Support quarterly and periodic reporting requirements, including BLS reporting and MWRs • Ensure payroll practices align with federal, state, and local regulations • Respond to payroll-related inquiries from employees and managers in a timely, professional manner • Follow up on outstanding timesheets and payroll issues to ensure deadlines are met • Communicate regarding payroll matters such as live checks, CA meal compliance, and new hire onboarding • Maintain payroll files, folders, and reporting documentation within payroll systems (e.g., UKG) • Organize and archive final payroll reports and supporting records • Manage payroll email inbox and documentation workflows • Update internal payroll instructions and guidance materials • Perform mail processing, including scanning, distribution, and handling unemployment documentation • Complete initial unemployment paperwork and maintain related records • Support labor adjustments and payroll-related audits • Provide ad hoc reporting, research, and analysis as requested

🎯 Requirements

• 2+ years of payroll, accounting, or related administrative experience • Experience processing payroll in a multi-state, multi-entity environment preferred • Familiarity with payroll systems such as UKG or similar platforms • Knowledge of payroll regulations, tax withholdings, and compliance reporting (BLS, certified payroll, etc.) • Strong attention to detail and accuracy with the ability to manage deadlines • Excellent organizational and time management skills • Strong communication skills with a customer-service mindset.

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off