Event Planner

🕒 Yesterday

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Artemis ARC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

📣 Marketing

🏥 Healthcare

Marketing • Healthcare • Staffing

Artemis ARC is a mission-driven organization that specializes in health care solutions, communications, marketing, and business transformation. They blend traditional consulting techniques with advanced technology and data science to improve health care systems and outcomes. With a focus on staffing and recruitment in the health sector, Artemis ARC aims to enhance quality of care and access to resources for a better patient experience.

📋 Description

• Plan and execute approximately 25 virtual and face-to-face events per year, including workshops, conferences, and summits at VA facilities • Manage the full event lifecycle from pre-planning and logistics coordination through onsite execution and post-event evaluation • Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities • Develop and maintain Event Execution Timelines for each event • Create conference registration materials, event agendas, and post-event summaries • Develop Logistics Coordination Plans and Vendor Management documentation • Coordinate communications and content-sharing platforms between the contractor and program office • Coordinate conference activities with the VA team and advisory group across all event phases • Coordinate onsite logistics and travel as required • Assist the technology support team and coordinate with VA OIT on conference application utilization • Conduct post-event evaluations, collect participant feedback, and deliver reports with improvement recommendations • Ensure event materials and activities comply with VA policies and Section 508 accessibility standards • Support weekly status meetings with the COR and VA Program Manager • Contribute event updates to weekly and monthly progress reporting

🎯 Requirements

• 4+ years of professional event, conference, or meeting planning experience • Bachelor's degree in hospitality management, communications, business, public health, or a related field • Expert experience in the public health field, with an understanding of healthcare program audiences and stakeholders • Experience planning and executing both virtual and in-person events • Proficiency with virtual event and registration platforms (e.g., Microsoft Teams, Webex, or similar) • Experience supporting federal government events • Familiarity with VA facility protocols and government event requirements strongly preferred • Demonstrated experience with vendor management, logistics coordination, and event budget/timeline tracking • Familiarity with Section 508 accessibility requirements for event materials and platforms • Experience supporting complex projects and transformation efforts within the federal government • Comfortability with supporting complex client relationships • Ability to manage competing deadlines across multiple concurrent events • Ability to obtain and maintain a public trust clearance • Legal authorization to work in the U.S. • Strong critical thinking, analytical, and time management skills • Proven ability to organize, prioritize, and work well with others • Ability to communicate thoughts, ideas, and solutions logically, both written and orally • Ability to stay calm under pressure and in a fast-paced environment • Ability to receive feedback from clients and implement changes quickly and effectively • Ability to get up to speed quickly on complex issues • Desire to work in a fast-paced, rapidly evolving environment

🏖️ Benefits

• Part-time employment • Remote work anticipated • Occasional travel for client engagements may be required