Senior Manager, Administration

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $35 - $45 / hour

⏰ Full Time

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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ASPCA

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1866

🏥 Healthcare

💼 Consulting

⚖️ Legal

Healthcare • Consulting • Legal

ASPCA is an organization dedicated to the prevention of cruelty to animals. They provide services such as animal rescue, veterinary care, and improving animal welfare laws. ASPCA actively advocates for the protection of pets, farm animals, and promotes humane education, working to ensure a safe and nurturing environment for all creatures.

📋 Description

• Provide administrative support to two Senior Vice Presidents in the ASPCA Program division • Manage complex scheduling, calendars, conflicts, meetings, and communications for senior leadership • Coordinate travel logistics, itineraries, expense reports, and preparation for travel • Take meeting notes, track decisions, document next steps, and lead follow-up • Monitor organizational calendars and prepare SVPs and teams for planning, reviews, compliance training, and budget preparation • Partner with the Director and administrative colleagues to improve Program administrative functions and provide backup support • Support adoption and effective use of new technologies in partnership with IT • Plan and coordinate internal and external meetings and events, including travel, supplies, room setup, A/V, and catering • Gather feedback and improve meeting, communication, and team processes • Support budget detail collection, review, initial analysis, reporting, and data maintenance • Coordinate projects by tracking timelines, deliverables, documentation, communications, and issues • Create slide decks and visual representations of information

🎯 Requirements

• High School, GED or equivalent work experience required • 4 years of experience providing administrative support, including at least 1 year supporting executives • Experience managing calendars and providing logistical support for ongoing work and priorities • 1 year of experience booking travel arrangements for others • 1 year of experience making virtual and on-site meeting arrangements for others • 2 years of experience taking meeting notes and outlining and helping lead next steps • 1 year of experience supporting budget preparation and review • 1 year of experience completing expense reports for others • Strong organizational skills and ability to manage competing priorities and deadlines • Sound judgment, diplomacy, sensitivity, and confidentiality • Ability to work independently in a remote setting • Ability to plan, organize, and facilitate meetings • Strong verbal and written communication skills, including grammar, editing, and proofreading • Proficiency in Microsoft Office, including Outlook and Teams • Ability to learn new software quickly • Ability to exemplify ASPCA core values and behavioral competencies • Familiarity with Workday, Airtable, Box, and Canva preferred • Experience with event or conference planning preferred • Experience collecting and managing data sets preferred • Background in animal sheltering, veterinary medicine, or animal welfare a plus • English required

🏖️ Benefits

• Affordable health coverage, including medical, employer-paid dental and optional vision coverage • Flexible time off including vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off • Competitive financial incentives and retirement savings • 401(k) plan with dollar-for-dollar employer matching up to 4% and an additional 4% contribution • Professional development opportunities including classes, on-the-job training, coaching and mentorship • Internal mobility opportunities • Opportunities to support in the field