Executive Office Coordinator

Job not on LinkedIn

🔥 1 minute ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $60.6k - $68.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Executive

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Association of State and Territorial Health Officials

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1942

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Association of State and Territorial Health Officials is a professional organization dedicated to supporting, equipping, and advocating for state and territorial health officials to enhance public health and well-being. They provide resources, training, and networking opportunities to advance public health practices, policies, and collaboration across various health disciplines and officials.

📋 Description

• Maintain confidential and sensitive information • Provide comprehensive administrative support to the DCEO, including scheduling, calendar maintenance, meeting preparation, correspondence, and follow-up • Coordinate recurring Executive Office and organizational meetings, including invitations, virtual meeting settings, agendas, materials, and participant communications • Take and distribute accurate meeting notes and maintain final records • Manage the DCEO's travel administration, including pre-approvals, itineraries, expense reports, and related ERP documentation • Complete monthly credit card reconciliations and coordinate approval and recordkeeping • Process and track invoices, subaward documentation, and contractor expenses • Support contract and agreement administration, including document routing, file and tracker maintenance, and authorized signature coordination • Maintain Monday.com project trackers, monitor deadlines and deliverables, coordinate check-ins, and keep project documentation current • Support implementation and reporting for ASTHO's strategic plan, operations plan, and performance management system • Maintain forms and trackers, conduct data quality checks, and follow up with staff • Contribute to summary and performance reports • Serve as liaison between the Executive Office, project teams, partners, and staff • Maintain and update intranet pages, including content, permissions, unpublished pages, and other information • Coordinate Executive Office communications • Prepare, edit, format, and distribute correspondence, presentations, spreadsheets, reports, briefing materials, and meeting documents • Maintain electronic files, contact and participant lists, project records, and administrative trackers in SharePoint, Teams, Monday.com, and other systems • Provide back-up administrative support to other coordinators and cross-cutting departments and perform related duties

🎯 Requirements

• Bachelor's degree preferred • Minimum 3 years of relevant and similar experience providing administrative/office and customer service support • Experience working for a membership association or a grants funded organization • Excellent computer skills including Microsoft Office Suite • Excellent interpersonal skills • Experience working with spreadsheets and data tracking preferred • Ability to manage diverse priorities with positive outcomes • Willingness to work on projects across the department • Ability and willingness to travel

🏖️ Benefits

• Vacation leave • Sick leave • Personal days • 12 Holidays (with some floating options for personalization) • Medical, Dental, and Vision • Retirement Plans – 403B and Roth 403B, eligible employees can receive a company contribution up to 11.75% • Electronic communication stipend • Life and AD&D Insurance • Short and Long-term disability insurance • Employee Assistance Program (EAP) • Pet Insurance • Legal Resources • Health & Wellness reimbursement • Flexible Spending accounts • Tuition Reimbursement • Professional Development Assistance

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