Virtual Assistant – Real Estate

🔥 2 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $32 - $40 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Aston Carter

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1997

🎯 Recruiter

💼 Consulting

🤝 B2B

Recruitment • Consulting • B2B

Aston Carter is a global staffing and recruitment firm that provides contract and permanent talent solutions and consulting services to businesses. The company (an Allegis Group company) focuses on areas including accounting & finance, office & clerical, business transformation, sales & marketing, risk and KYC programs, and interim HR/staffing solutions. Aston Carter emphasizes candidate and client satisfaction, operates across four continents with more than 130 offices, and delivers staffing, contract staffing and specialised consulting services to enterprise clients.

📋 Description

• Monitor and manage a shared email inbox • Respond professionally and promptly to inquiries • Coordinate meetings, property showings, and appointments • Communicate with agents, clients, prospective tenants, and vendors • Follow up on outstanding requests and scheduling needs • Create, publish, and update residential sale and rental listings • Maintain accurate property details, pricing, availability, and photos • Post listings across MLSListings, Zillow, Craigslist, TurboTenant, and Zumper • Research properties, neighborhoods, rental rates, and local market information • Assist with identifying, organizing, and screening prospective leads • Draft, format, proofread, and organize business documents • Convert files between Microsoft Word, Excel, and PDF formats • Complete accurate data entry and maintain organized digital records • Update spreadsheets, trackers, and internal reports • Assist with basic budget tracking and routine office administration • Maintain clear electronic filing systems for easy document retrieval • Provide a concise weekly update covering completed work, open items, and upcoming priorities • Track assignments and follow through on deadlines • Communicate proactively when additional information or clarification is needed • Maintain accuracy, confidentiality, and professionalism when handling business and client information • Complete onboarding and establish access to necessary systems and platforms • Learn internal processes and communication preferences • Convert agent-provided property information into accurate, published listings • Establish consistent task-tracking and weekly-reporting processes

🎯 Requirements

• Previous experience in virtual assistance, administrative support, real estate operations, property management, or a related field • Strong written and verbal communication skills • Excellent attention to detail and organizational ability • Proficiency with Microsoft Word, Excel, Outlook, and PDF documents • Comfortable learning and navigating online listing platforms • Ability to prioritize assignments and work independently in a remote environment • Consistent access to a reliable computer, internet connection, and professional remote workspace • Ability to handle confidential information with discretion • Real estate or property-listing experience is preferred but not required • Ability to work 32+ hours per week • Intermediate-level experience

🏖️ Benefits

• Medical, dental & vision • Critical Illness, Accident, and Hospital coverage • 401(k) Retirement Plan with pre-tax and Roth post-tax contributions • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) • Flexible scheduling • Fully remote work arrangement • Opportunity to take on additional responsibilities and hours over time • Potential compensation adjustment based on performance