Senior Operations Officer – Executive Support, Project Coordination, Systems Integration

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🔥 0 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $93.6k - $104.4k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

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Avaaz

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

Avaaz is a global civic organization and online advocacy platform that mobilizes people worldwide to campaign on issues such as climate and environment, human rights, migration, and political causes. Through online petitions, fundraising appeals, member-driven campaigns and media outreach, Avaaz organizes collective action, asks supporters to contact policymakers, and runs public campaigns to influence policy and public opinion.

📋 Description

• Serve as a trusted operational partner to the COO, anticipating needs, managing competing priorities, protecting time and attention, and recommending practical next steps • Manage the COO's calendar, inbox, travel, expenses, and daily workflows • Prepare concise, accurate briefings, decision summaries, and executive and board materials • Handle sensitive HR, legal, financial, and board information and raise compliance risks promptly • Coordinate leadership meetings, Operations team check-ins, planning cycles, and board preparation • Ensure meetings have clear agendas, notes, decisions, and assigned actions • Track interconnected conversations and workstreams, including decisions, commitments, dependencies, and follow-ups • Coordinate cross-functional initiatives across Finance, People & Culture, Compliance, and Operations Support • Independently manage defined projects from planning through delivery • Design, implement, and maintain integrated workflows using Asana, Notion, Slack, and AI • Use AI and automation to reduce manual work while maintaining confidentiality, accuracy, and human judgment • Help colleagues adopt agreed systems and consistent ways of working

🎯 Requirements

• 5+ years in executive support, operations, or project coordination, ideally supporting senior leaders in a complex, fast-moving environment • Exceptional organization and follow-through • Curiosity and initiative • Excellent judgment and adaptability • Ability to manage defined projects and coordinate stakeholders without formal authority • AI and systems fluency • Confidence with Google Workspace, Slack, Asana, and Notion • Clear communication and synthesis skills • Ability to handle sensitive information responsibly • Commitment to global justice, citizen empowerment, and social change • Excellent written and spoken English required

🏖️ Benefits

• 5 weeks paid vacation per year • 10 paid holidays per year • Up to US$3,000 per year for training and development • Up to US$1,500 per year for language development • Out-of-home workspace rental • Remote organization • US Eastern Time work schedule

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