Contract Administration Manager

Job not on LinkedIn

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🎸 Tennessee – Remote

🎸 Tennessee – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Binswanger

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1931

🏠 Real Estate

📦 Logistics

💼 Consulting

Real Estate • Logistics • Consulting

Binswanger is a global, employee-owned commercial real estate firm founded in 1931 that specializes in industrial real estate. The company provides full-service offerings including brokerage, advisory services, logistics services, valuation & advising, and project management for complex industrial, manufacturing, life sciences, distribution, and adaptive-reuse transactions. Binswanger advises manufacturers, developers, private equity firms and Fortune 500 clients across multiple continents, combining transactional brokers with technical subject-matter experts to execute high-stakes, specialized real estate solutions.

📋 Description

• Lead the review and administration of the company’s project contracts, including subcontract agreements, prime contracts, Master agreements, and vendor/supplier terms. • Identify, flag, redline, mark up, negotiate, and escalate high-risk contract provisions through execution. • Maintain contract review standards, checklists, playbooks, and decision matrices. • Oversee bid, payment, and performance bond requests and the prequalification process. • Administer OCIP, CCIP, and LSIP wrap-up insurance programs, including deduct tracking, calculators, and monthly reporting. • Review insurance requirements and manage certificates of insurance, evidence of insurance, and endorsements. • Maintain contractor license compliance and related registrations across operating states. • Lead, mentor, and develop the contract administration team; manage onboarding, training, objectives, one-on-ones, and touch-bases. • Serve as escalation point for contract billing, collections, and review issues. • Deliver cross-departmental training to Project Managers and Estimators. • Partner with project management, accounting, and legal on best practices and compliance protocols. • Oversee new-project billing setup across GC Pay, Textura, Procore, and Siteline. • Ensure timely and accurate monthly pay applications in AIA and custom/portal formats. • Manage change-order processing and pay-application revisions. • Oversee specialized and statutory billing compliance, including stored materials, sales tax, MWBE/HUB, sworn statements, and certified payroll. • Assist with billing disputes by reviewing contract terms and project documentation. • Own accounts-receivable strategy and drive DSO reduction targets. • Lead weekly Top 50 collections reviews and aging-escalation cadence. • Oversee retainage collections and shared-inbox maintenance. • Manage lien rights processes, preliminary notices, deadlines, lien waivers, vendor/supplier lien releases, and project closeout documentation. • Ensure insurance certificates, subcontractor compliance documents, and legal paperwork are current and stored. • Administer GC Pay and Textura and own the contract side of Salesforce, Siteline, Procore, Gaviti, and LinkSquares. • Lead the Continuous Improvement program and maintain the team’s SOP library. • Track key metrics, report weekly KPIs, and lead continuous-improvement reviews with leadership.

🎯 Requirements

• 5+ years reviewing commercial construction contracts (subcontracts, prime contracts, and GC agreements), including experience identifying and negotiating contract risk. • 2+ years in a leadership or supervisory role, preferably within a subcontractor environment. • Strong working knowledge of construction contract terms, lien laws, bonds and prequalification, wrap-up insurance programs (OCIP/CCIP), billing workflows, and compliance requirements. • Experience administering construction billing and contract platforms (e.g., GC Pay, Textura, Procore, Siteline, Salesforce). • Proficient in Microsoft Office, with experience in ERP or project management systems. • Excellent organizational and interpersonal skills with strong attention to detail. • Notary Public commission preferred (or willingness to obtain upon hire). • Preferred: Industry experience in glass & glazing, curtainwall, or trade subcontracting. • Experience reviewing contracts and processing billing on GC platforms such as Textura, GC Pay, or Procore. • Familiarity with contract lifecycle management tools (e.g., LinkSquares, Docusign), multi-state lien deadlines, and statutory billing forms (certified payroll, MWBE/HUB, sales tax). • Experience leading continuous improvement or process-standardization initiatives.

🏖️ Benefits

• Industry-leading Compensation • Medical, Dental, and Vision Insurance Plans • 401K with employer match • 100% Company-paid Short-Term Disability and Life Insurance • Supplemental Life Insurance and additional Voluntary Benefits • Personal Health Advocate • Employee Assistance Program • Tuition Reimbursement • Generous Paid Time Off (PTO) including 9 annual holidays • Daily Pay